Estimation Team Coordinator | Galway

Kirby Group; Galway; On-site; EUR 30,000 - 42,000; Full time

Job summary

Kirby Group Engineering is seeking an Estimating Team Coordinator to provide essential administrative and coordination support from our Dublin office. You will manage tender logs, document handovers, and cross‑functional coordination between estimating, engineering, procurement, and operations teams.

The role emphasizes meticulous record keeping and timely information flow. Ideal candidates will have at least 2 years in a coordination or project support role, strong IT skills, and professional

Qualifications

• Minimum 2 years’ experience in a coordination, administration, project support, or business support role.
• Excellent IT skills with proficiency in Excel, PowerPoint, and document management systems.
• Professional level of written and verbal English with strong attention to detail.

Responsibilities

• Provide day-to-day administrative and coordination support to the Estimation team.
• Maintain and manage tender logs, opportunity trackers, and digital platforms.
• Coordinate tender invitations, documentation, and bid submissions across opportunities.
• Schedule estimating meetings, bid reviews, workshops, and tender handover sessions.
• Prepare meeting minutes, action trackers, and internal documentation for governance.
• Collaborate with estimating, engineering, commercial, procurement, and operations teams.
• Support tender reports, presentations, and senior leadership updates.
• Track tender progress, milestones, and submission deadlines.
• Help analyze tender activity, win rates, and pipeline metrics.
• Conduct market and project research to support bid strategy.
• Identify improvements to estimating processes and digital tools.
• Support databases, document management systems, and reporting platforms.

Skills

Strong organisational skills

Attention to detail

Stakeholder management

Communication skills

Independent worker

Tools

Microsoft Office

Excel

PowerPoint

Document management systems

Job description

• Permanent position available with a considerable portfolio of works for the next 5+ years


• To build your career by assisting in the delivery of ‘leading edge’ engineering projects.


• To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards.


• To benefit from Kirby’s Career Development Programmes that will enhance your leadership capability.


• To work with the best.


• Excellent package on offer with room for negotiations

About Kirby Group Engineering

Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of ‘blue chip’ companies. Operating across Ireland, the UK, Europe and South Africa, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.

Role Purpose

We are seeking a highly organised and detail-driven Estimating Team Coordinator to support our growing Estimation function. This role provides essential administrative, organisational, analytical, and reporting support to the estimating team, helping to ensure the efficient coordination of tenders, bid submissions, project opportunities, and pre-construction activities. The successful candidate will play a key role in maintaining accurate records, supporting reporting requirements, coordinating team activities, and enabling effective collaboration across internal departments. The position is based in our Dublin office, supporting close collaboration with estimators, pre-construction teams, and senior stakeholders.

Key Responsibilities

• Provide day-to-day administrative and coordination support to the Estimation team.


• Maintain and manage tender logs, opportunity trackers, and associated digital platforms, ensuring information is accurate and up to date.


• Coordinate tender invitations, documentation, and bid submissions across multiple opportunities.


• Schedule and coordinate estimating meetings, bid reviews, workshops, and tender handover sessions.


• Prepare meeting minutes, action trackers, and internal documentation to support effective project governance.


• Liaise with estimating, engineering, commercial, procurement, and operational teams to ensure information is obtained and actions are completed within required timescales.


• Assist in the preparation of tender reports, presentations, submission documents, and senior leadership updates.


• Track tender progress, key milestones, deliverables, and submission deadlines.


• Support data analysis and reporting on tender activity, win rates, pipeline opportunities, and team performance metrics.


• Conduct market and project research to support bid strategy and opportunity assessment.


• Identify opportunities to improve estimating processes, reporting methods, and digital tools.


• Support the implementation and effective use of estimating databases, document management systems, and reporting platforms.

Requirements

• Minimum 2 years’ experience in a coordination, administration, project support, or business support role.


• Strong organisational skills with the ability to manage multiple priorities and deadlines simultaneously.


• Excellent IT skills, including proficiency with Microsoft Office, particularly Excel, PowerPoint, and document management systems.


• Experience supporting tender, construction, engineering, commercial, or pre-construction teams is advantageous.


• Professional level of written and verbal English.


• Exceptional attention to detail and commitment to accuracy.


• Ability to work independently while supporting a fast-paced, high-performing team.


• Strong communication and stakeholder management skills.


• Proactive, collaborative, and solution-focused approach to work.


• Experience within the construction, engineering, utilities, or data centre sector would be beneficial.

For more information on this role, or other Construction / Engineering opportunities across Ireland, the UK, Europe, or South Africa please review our careers page (Vacancies – Kirby Group Careers) or contact the Talent Acquisition Team at Kirby Group in confidence on [phone].

Kirby Group Engineering is an equal opportunities employer. We are committed to fostering an inclusive workplace and welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion, sexual orientation, or age.