Estimation Team Coordinator | Galway

Kirby Group Engineering; Galway; On-site; EUR 42,000 - 66,000; Full time

Benefits offered by this job

Competitive package

Career development programme

Negotiable package

Job summary

Kirby Group Engineering is seeking a highly organized Estimating Team Coordinator to support our growing estimation function. You will manage tender logs, track deadlines, coordinate bid submissions, and prepare reports for senior leadership from our Dublin office.

Role requires meticulous attention to detail, strong IT skills with Excel and PowerPoint, and excellent communication to collaborate across engineering, commercial, procurement and operations teams.

Qualifications

• Minimum 2 years' experience in a coordination, administration, project support, or business support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent IT skills, including Microsoft Office, especially Excel and PowerPoint.
• Experience supporting tender, construction, engineering, or pre-construction teams is advantageous.
• Professional level of written and verbal English.
• Exceptional attention to detail and commitment to accuracy.

Responsibilities

• Provide day-to-day administrative and coordination support to the Estimation team.
• Maintain and manage tender logs, opportunity trackers, and associated digital platforms.
• Coordinate tender invitations, documentation, and bid submissions across multiple opportunities.
• Schedule and coordinate estimating meetings, bid reviews, workshops, and tender handover sessions.
• Prepare meeting minutes, action trackers, and internal documentation to support governance.
• Liaise with estimating, engineering, commercial, procurement, and operations teams to meet deadlines.
• Assist in preparing tender reports, presentations, and leadership updates.
• Track tender progress, milestones, deliverables, and submission deadlines.
• Support data analysis and reporting on tender activity, win rates, and pipeline performance.

Skills

Organisational skills

Stakeholder management

Communication

Attention to detail

Independent work

Problem solving

Tools

Excel

PowerPoint

Document management systems

Job description

• Permanent position available with a considerable portfolio of works for the next 5+ years
• To build your career by assisting in the delivery of 'leading edge' engineering projects.
• To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards.
• To benefit from Kirby's Career Development Programmes that will enhance your leadership capability.
• To work with the best.
• Excellent package on offer with room for negotiations

• Permanent position available with a considerable portfolio of works for the next 5+ years
• To build your career by assisting in the delivery of 'leading edge' engineering projects.
• To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards.
• To benefit from Kirby's Career Development Programmes that will enhance your leadership capability.
• To work with the best.
• Excellent package on offer with room for negotiations

About Kirby Group Engineering

Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of 'blue chip' companies. Operating across Ireland, the UK, Europe and South Africa, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.

Role Purpose

We are seeking a highly organised and detail-driven Estimating Team Coordinator to support our growing Estimation function. This role provides essential administrative, organisational, analytical, and reporting support to the estimating team, helping to ensure the efficient coordination of tenders, bid submissions, project opportunities, and pre-construction activities. The successful candidate will play a key role in maintaining accurate records, supporting reporting requirements, coordinating team activities, and enabling effective collaboration across internal departments. The position is based in our Dublin office, supporting close collaboration with estimators, pre-construction teams, and senior stakeholders.

Key Responsibilities

• Provide day-to-day administrative and coordination support to the Estimation team.
• Maintain and manage tender logs, opportunity trackers, and associated digital platforms, ensuring information is accurate and up to date.
• Coordinate tender invitations, documentation, and bid submissions across multiple opportunities.
• Schedule and coordinate estimating meetings, bid reviews, workshops, and tender handover sessions.
• Prepare meeting minutes, action trackers, and internal documentation to support effective project governance.
• Liaise with estimating, engineering, commercial, procurement, and operational teams to ensure information is obtained and actions are completed within required timescales.
• Assist in the preparation of tender reports, presentations, submission documents, and senior leadership updates.
• Track tender progress, key milestones, deliverables, and submission deadlines.
• Support data analysis and reporting on tender activity, win rates, pipeline opportunities, and team performance metrics.
• Conduct market and project research to support bid strategy and opportunity assessment.
• Identify opportunities to improve estimating processes, reporting methods, and digital tools.
• Support the implementation and effective use of estimating databases, document management systems, and reporting platforms.

Requirements

• Minimum 2 years' experience in a coordination, administration, project support, or business support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent IT skills, including proficiency with Microsoft Office, particularly Excel, PowerPoint, and document management systems.
• Experience supporting tender, construction, engineering, commercial, or pre-construction teams is advantageous.
• Professional level of written and verbal English.
• Exceptional attention to detail and commitment to accuracy.
• Ability to work independently while supporting a fast-paced, high-performing team.
• Strong communication and stakeholder management skills.
• Proactive, collaborative, and solution-focused approach to work.
• Experience within the construction, engineering, utilities, or data centre sector would be beneficial.

For more information on this role, or other Construction / Engineering opportunities across Ireland, the UK, Europe, or South Africa please review our careers page (Vacancies - Kirby Group Careers) or contact the Talent Acquisition Team at Kirby Group in confidence on [phone].

Kirby Group Engineering is an equal opportunities employer. We are committed to fostering an inclusive workplace and welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion, sexual orientation, or age.