Estimating Administrator

BSS Building Staff Solutions Limited; Galway; On-site; EUR 32,000 - 40,000; Full time

Job summary

BSS Building Staff Solutions Limited in Galway is seeking an Estimating Administrator to support the tendering department. This permanent, full-time role requires meticulous coordination, document control, and timely communication with subcontractors and suppliers.

The role emphasizes organising tender opportunities, maintaining logs, and assisting with submissions while ensuring deadlines are met. Galway office-based position with a hands-on, office-focused environment.

Qualifications

• Previous administration or document coordination experience; construction experience an advantage.

Responsibilities

• Register new tender opportunities and maintain tender logs, deadlines and document folders.
• Distribute enquiries and tender documentation to subcontractors and suppliers.
• Follow up quotations, track responses and maintain accurate contact and pricing records.
• Help compile tender submissions, compliance documents and associated correspondence.
• Coordinate queries and updates between estimators, suppliers and internal project teams.
• Support general office and commercial administration as required.

Skills

Microsoft Office

Excel

Outlook

Word

Job description

Estimating Administrator

Location: Galway office

Salary: 32,000 40,000 per annum, depending on experience

Role level: Organised administrator; construction/tendering background beneficial

Employment: Permanent, full-time
Ref BSSPRO1 47722

The Opportunity

An established Galway construction contractor is seeking an Estimating Administrator to support a busy tendering department. This is a hands-on office-based role suited to a highly organised person who enjoys coordinating information, chasing responses and keeping deadlines on track.

Key Responsibilities

• Register new tender opportunities and maintain tender logs, deadlines and document folders.
• Distribute enquiries and tender documentation to subcontractors and suppliers.
• Follow up quotations, track responses and maintain accurate contact and pricing records.
• Help compile tender submissions, compliance documents and associated correspondence.
• Coordinate queries and updates between estimators, suppliers and internal project teams.
• Support general office and commercial administration as required.

Candidate Requirements

• Previous administration or document coordination experience; construction experience an advantage.
• Strong Microsoft Office skills, especially Excel, Outlook and Word.
• Excellent organisation, accuracy and ability to manage multiple deadlines.
• Professional communication and follow-up skills by phone and email.
• Comfortable handling technical documents and learning tender processes.
• Available to work from the Galway office.