Entry Level - Delegate Oversight

Carne Group; Kilkenny, Wexford; On-site; Full time

Job description

Job Details: Entry Level - Delegate Oversight

Amazing opportunity for an entry level/junior level fund professional to apply for an open position on our Global Delegate Oversight team as an associate based in Ireland. The primary role of the Delegate Oversight associate is to support the operational activities for the Carne Management Company/AIFM by assisting with the day‑to‑day operations of carrying out Carne’s delegate oversight regulatory obligations and responsibilities. This position can be based out of our Kilkenny offices.

Minimum Requirements

• University degree in business/finance/accounting or similar.
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy in documentation and reporting.
• Experience in fund administration, oversight, compliance, or a related financial services environment preferred.
• Proficiency with reporting tools, document management systems (e.g., Curator, SharePoint), and Microsoft Office Suite.
• Interest in engagement and utilization of AI tools as part of carrying out daily responsibilities.
• Ability to work collaboratively within cross‑functional teams and independently as needed.

Responsibilities

• Manage and monitor KPI checklists for all Admin/Depos, Investment Managers, and Distributors, ensuring timely reporting and escalation of issues as needed.
• Complete input and first‑level review of KPIs on Carne’s proprietary Oversight system.
• Assist with the BAU refresh of Admin, Depo, IM, and Distributor SLAs, ensuring documentation is current and approved.
• Assist with the BAU refresh of fund‑level policies, consulting the policy matrix and liaising with the Carne Compliance and Risk teams where necessary.
• Liaise with delegates to ensure timely receipt of monthly and quarterly reports, sending reminders and escalating delays as appropriate.
• Validate and cross‑check KPI data for accuracy and completeness, ensuring high standards for board reporting.
• Record breaches and errors on Carne’s proprietary Oversight system, ensuring issues are logged promptly and reviewed by a second party (4‑eye review).
• Assist with ensuring all incidents are brought to closure and reported in line with Carne Group procedures.
• Maintain and update compliance calendars, ensuring all events and filings are captured and confirmed monthly.
• Ensure record retention and portal access are consistent and up to date across all funds.
• Ensure client satisfaction and resolve queries efficiently.

Competencies

• Effective Communication: Communicates effectively, engaging with others in a warm and professional manner.
• Planning and Organising: Organises and plans work effectively, ensuring delivery to quality and timescales in the short and longer term, structuring tasks logically to support efficient execution and clarity of responsibilities.
• Analytical (Attention to Detail): Analyses and understands relevant and complex information and data to draw appropriate insights, processing detailed information methodically to ensure accuracy and informed decision‑making.
• Adaptability: Adapts approach and responds effectively to different situations, people and new opportunities.
• Resilience: Works well managing competing priorities, bounces back quickly from setbacks in a positive and constructive manner.
• Drive and Motivation: Highly motivated and driven, able to focus on what needs to be achieved and enthuses others to do this.
• Quality: Motivated to produce accurate, quality and timely work output.
• Delivering Results: Consistently achieves objectives by maintaining focus, overcoming obstacles, and ensuring outcomes are delivered to a high standard.
• Learning Mindset: Curiosity to learn and understand key factors, new techniques or technologies affecting their work.

About Carne Group

Carne Group has established itself in the funds industry with $2tn in AUM supported by 600+ staff and four regulated management companies. With a large team of industry specialists, Carne serves more than 650 traditional and alternative asset management clients from key fund jurisdictions and financial hubs including Ireland, Luxembourg, Zurich, Lisbon, London, New York, Cayman and Channel Islands.

We love hearing from anyone who is enthusiastic about changing the asset management industry. At Carne we are committed to creating a diverse and inclusive environment and strongly encourage you to apply.