Enterprise Scheduling Manager (On-Site)

CameraMatics; Carriganore; Hybrid; EUR 70,000 - 110,000; Full time

Job summary

CameraMatics is seeking an Enterprise Scheduling Manager to lead end-to-end scheduling of field engineering for enterprise customers. You will oversee the scheduling team, manage workload and capacity, and partner with Operations, Logistics and Client teams to ensure on-time delivery and strong cost control.

This hands-on leadership role involves forecasting, subcontractor payments, and reporting to senior management, with a focus on scalable processes as we expand into new markets.

Qualifications

• Experience in workforce planning, scheduling or operations management.
• Experience leading and managing a team.
• Experience reviewing subcontractor invoices against rates and completed work.
• Strong reporting skills and ability to present operational data to senior stakeholders.
• Advanced Excel skills and data handling.
• Experience using CRM or scheduling systems.
• Structured and organised approach to planning and workload management.
• Nice-to-have: field services, engineering deployment, logistics or telematics experience; managing subcontractor networks across regions.

Responsibilities

• Own and manage scheduling for enterprise customers across multiple regions.
• Develop short, medium and long-term capacity plans.
• Monitor engineer utilisation, availability and workload distribution.
• Support operational forecasting for existing and new contracts.
• Coordinate large-scale rollouts with Operations, Logistics and Client teams.
• Identify inefficiencies and improve scheduling processes, tools and reporting.
• Escalate scheduling challenges and implement mitigation plans.
• Produce reports on scheduling performance, completion rates, backlogs and resource utilisation.
• Prepare concise management briefings covering progress, risks, escalations and decisions.
• Escalate delivery, cost and customer satisfaction issues with clear recommendations.
• Maintain scheduling data to support forecasting and business planning.
• Lead and develop the scheduling team through objectives and reviews.
• Allocate and prioritise workloads and ensure adequate team cover.
• Establish and monitor team standards and service levels.
• Build a collaborative, accountable team culture and support onboarding.
• Review subcontractor invoices, authorise payments, investigate discrepancies and ensure audit trails.
• Work with Finance on timely payments and cost tracking.
• Monitor subcontractor costs and performance for supplier reviews.

Skills

Workforce planning

Scheduling

Team leadership

Subcontractor management

Data reporting

Excel

CRM systems

Problem solving

Communication

Tools

Excel

CRM systems

Scheduling systems

Job description

Who We Are

We’re on a mission to transform how fleets operate, using cutting-edge camera technology, AI, machine learning and telematics to make roads safer and businesses smarter.

As an award-winning SaaS company in a high-growth phase, we’re scaling fast and expanding into new markets worldwide. Our technology gives fleet operators real-time visibility, reduces risk, improves efficiency, and helps set new safety standards across the industry.

Join a global, ambitious team and be part of what's next!

The role

As Enterprise Scheduling Manager, you will lead the end-to-end scheduling of field engineering work for CameraMatics’ enterprise customers. You will oversee the scheduling team, manage workload and capacity, and ensure effective operational and financial control.

This is a hands-on leadership role where you will drive operational planning, oversee subcontractor payments, and provide accurate reporting and updates to senior management. Working closely with internal teams, you will ensure efficient resource allocation and successful delivery of enterprise customer requirements.

You will play a critical role as we expand into new markets and support enterprise customers with demanding security and compliance requirements.

This is an on-site position, with some flexibility for remote work.

What You Will Do

Enterprise scheduling

• Own and manage scheduling for enterprise customers across multiple regions.
• Develop short, medium and long-term capacity plans.
• Monitor engineer utilisation, availability and workload distribution.
• Support operational forecasting for existing and upcoming contracts.
• Work with Operations, Logistics and Client teams to coordinate large-scale rollouts.
• Identify inefficiencies and improve scheduling processes, tools and reporting.
• Act as the escalation point for scheduling challenges and implement mitigation plans.

Reporting and performance

• Produce reports on scheduling performance, completion rates, backlogs and resource utilisation.
• Prepare concise management briefings covering progress, risks, escalations and decisions required.
• Escalate delivery, cost and customer satisfaction issues with clear recommendations.
• Maintain accurate scheduling data to support forecasting and business planning.

Team and workload management

• Lead and develop the scheduling team through objectives, one-to-ones and performance reviews.
• Allocate and prioritise workloads, ensuring fair distribution and adequate team cover.
• Establish and monitor team standards, processes and service levels.
• Build a collaborative, accountable team culture and support new starter onboarding.

Subcontractor payment management

• Review subcontractor invoices against completed work, job records and agreed rates.
• Authorise payments within delegated financial authority and escalated exceptions.
• Investigate discrepancies, duplicate claims and incomplete work before approval.
• Work with Finance to ensure timely payments, accurate cost tracking and audit trails.
• Monitor subcontractor costs and performance to support supplier reviews.

What you bring

Essential

• Strong experience in workforce planning, scheduling or operations management.
• Proven experience leading and managing a team.
• Experience reviewing and approving subcontractor invoices against agreed rates and completed work.
• Strong reporting skills, with the ability to present operational data clearly to senior stakeholders.
• Advanced Excel skills and confidence working with data.
• Experience using CRM or scheduling systems.
• Strong problem-solving, decision-making and communication skills.
• A structured and organised approach to planning and workload management.

Nice to have

• Experience in field services, engineering deployment, logistics or related industries; fleet installation or telematics experience is particularly relevant.
• Experience managing subcontractor networks across multiple regions.
• Knowledge of budget control, cost reporting and financial approval processes.
• A project or operations management qualification, such as PRINCE2, APM or CIOPS.

Why Join CameraMatics?

• Make a real impact: Take ownership of a critical operational function supporting enterprise customer projects across multiple regions.
• Shape and improve operations: Drive efficiencies, develop scheduling processes and introduce improvements as our enterprise operations grow.
• Lead and develop a team: Build a strong culture of accountability, collaboration and continuous improvement.
• Take commercial ownership: Influence resource utilisation, subcontractor performance and cost efficiency through operational and financial control.
• Be part of our growth: Join an ambitious, award-winning SaaS business using AI, machine learning and telematics to transform fleet safety and operations worldwide.