Dynamic Office & Reporting Coordinator (Onsite)

Hollybank Trustees Ltd; Ashbourne; On-site; EUR 26,000 - 38,000; Full time

Job summary

Primeline is seeking an Office Support Coordinator to ensure the efficient day-to-day running of the office in Ashbourne, Co. Meath, Ireland. The role covers office administration, reporting, and coordination across the Commercial function in a fast-paced FMCG setting.

The successful candidate will be highly organised, proactive, and able to manage multiple priorities while maintaining accuracy and professionalism. Experience in administration and strong Excel skills are essential.

Qualifications

• Experience in administration, coordination or commercial support roles.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Advanced Microsoft Excel skills.
• High level of accuracy and attention to detail.
• Ability to prioritise multiple tasks in a fast-paced environment.
• Experience within FMCG or retail.
• Knowledge of sales reporting and promotional administration.

Responsibilities

• Act as the first point of contact for general office queries.
• Support company events, team meetings and internal activities.
• Coordinate and manage day-to-day administrative activities across the Commercial function.
• Ensure all commercial documentation, trackers and shared files are accurate and up to date.
• Support the planning and administration of sales cycles, customer activities and commercial initiatives.
• Coordinate meetings, agendas, actions and follow-up activities where required.
• Act as the central point of contact for administrative queries across the Commercial team and Category team
• Manage the day-to-day administration of the office.
• Ensure office systems, documentation and shared files are maintained accurately and efficiently.
• Coordinate office supplies, stationery, equipment and facilities requirements.
• Liaise with suppliers and service providers to ensure the office operates efficiently.
• Coordinate meeting rooms, visitor management and hospitality requirements
• Support onboarding activities for new employees, including workspace and equipment coordination.
• Produce daily, weekly and monthly business reports.
• Maintain reporting dashboards and trackers.
• Analyse data and highlight trends or issues requiring attention.
• Ensure reports are delivered accurately and on time.
• Work confidently with Microsoft Excel and business reporting systems.
• Support sales performance reporting, promotional tracking and customer reporting.

Skills

Administration

Coordination

Commercial support

Communication

Time management

Attention to detail

Reporting

Data analysis

Problem solving

Teamwork

Tools

Microsoft Excel

Job description

Primeline is seeking an Office Support Coordinator to ensure the efficient day-to-day running of the office in Ashbourne, Co. Meath, Ireland. The role covers office administration, reporting, and coordination across the Commercial function in a fast-paced FMCG setting.

The successful candidate will be highly organised, proactive, and able to manage multiple priorities while maintaining accuracy and professionalism. Experience in administration and strong Excel skills are essential.