Document Controller Dublin · Full-time View role →

Twinlite Services Limited; Dublin; Hybrid; EUR 42,000 - 56,000; Full time

Job summary

Twinlite Services Limited is seeking an experienced Document Controller for the Phibsborough project in Dublin. The role ensures accuracy, traceability and compliance of all project documentation, including drawings, specifications and correspondence, across the project lifecycle.

You will maintain the EDMS, manage document registers and logs, and coordinate BCAR-related submissions with the design team and Assigned Certifier. A minimum of 2 years' relevant experience is expected.

Qualifications

• Minimum 2 years' experience in a Document Controller or similar role in construction or residential development.
• Familiarity with BCAR processes and statutory documentation requirements is advantageous.
• Experience with EDMS and document management systems similar to Aconex, Procore, ProjectWise or Autodesk Construction Cloud.

Responsibilities

• Manage receipt, distribution, tracking and archiving of all project documentation including drawings and specifications.
• Maintain EDMS with version control, status tracking and traceability.
• Create and maintain document registers, distribution matrices, control logs and status reports.
• Coordinate BCAR documentation with Assigned Certifier, design team and subcontractors.
• Support timely preparation and submission of statutory compliance documentation.
• Liaise with project managers, engineers, subcontractors and consultants on documentation requirements.
• Induct and support subcontractors on document control procedures and platforms.
• Compile and finalise O&M manuals ahead of handover.
• Conduct regular audits of documentation for consistency and retention.
• Provide general admin support and contribute to template improvements.

Skills

BCAR processes

Communication

Organisation

Attention to detail

Multi-tasking

Education

Relevant third-level qualification (Construction, Civil Engineering, Building Surveying)

Tools

Aconex

Procore

ProjectWise

Autodesk Construction Cloud

Excel

SharePoint

Job description

# Document Controller Ref TW-0102About TwinliteTwinlite is a vertically integrated Irish residential real estate developer and construction company, delivering high-quality residential schemes under its Vesta brand alongside a growing hospitality portfolio. As our Phibsborough project moves into its next phase, we are seeking an experienced Document Controller to join the project team and ensure the accuracy, traceability and compliance of all project documentation.Role PurposeThe Document Controller will manage and maintain all documentation relating to the Phibsborough project, ensuring drawings, specifications, correspondence and statutory records are accurately controlled, version-tracked, and readily accessible to the project team, design consultants and subcontractors throughout the project lifecycle.## What you’ll do* Key Responsibilities* Manage the receipt, distribution, tracking and archiving of all project documentation, including drawings, specifications, RFIs, technical submittals and correspondence.* Maintain the project's electronic document management system (EDMS), ensuring version control, accurate status tracking and full document traceability.* Create and maintain document registers, distribution matrices, control logs and status reports for the project team.* Coordinate all BCAR-related documentation with the Assigned Certifier, design team and subcontractors, and maintain a centralised BCAR repository and tracker.* Support the timely preparation and submission of statutory compliance documentation, ensuring deadlines are met.* Liaise with project managers, engineers, subcontractors and consultants to ensure documentation requirements are understood and met.* Induct and support subcontractors and design teams on document control procedures and platforms.* Compile and finalise O&M manuals in line with Twinlite standards ahead of project handover.* Conduct regular audits of documentation to ensure consistency, compliance and proper retention.* Provide general administrative support to the project team, including stationery/IT access requests and site records.* Contribute to the ongoing improvement of document control templates, procedures and guidelines across Twinlite projects.## What we’re looking for* Candidate Requirements* Minimum 2 years' experience in a Document Controller or similar role, ideally within construction or residential development.* Familiarity with BCAR processes and statutory documentation requirements is a strong advantage.* Experience with document management systems (e.g. Aconex, Procore, ProjectWise, Autodesk Construction Cloud, or equivalent).* Strong working knowledge of Microsoft Office, particularly Excel and SharePoint.* Excellent organisational skills with a high level of accuracy and attention to detail.* Strong communication skills, with the ability to liaise confidently across project teams, consultants and subcontractors.* Ability to manage multiple documentation streams and deadlines simultaneously.* A relevant third-level qualification (Construction, Civil Engineering, Building Surveying or similar) is desirable but not essential.## How we review applicationsEvery application is read by a person. Software helps us organise CVs against the requirements above; it never rejects anyone. See the candidate privacy notice.Location: DublinType: Full-timeTeam: HospitalityBy email: [e-mail] — quote TW-0102 in the subjectApply nowTakes about two minutes. CV as PDF or Word, or email it to the address above.