Document Controller (Construction)

Turner & Townsend; Dublin; On-site; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Competitive remuneration

23 days annual leave

Career development globally

Impactful projects

Diverse colleagues

Job summary

Turner & Townsend in Ireland (Dublin) is seeking a Document Controller to provide structured administrative, coordination and document-control support across the Construction Procurement function. The role enables procurement category managers to focus on strategic decisions by ensuring that procurement processes, records and communications are efficiently managed.

The successful candidate will maintain schedules, file structures and auditable records, act as first point of contact for

Qualifications

• Minimum of 2 years’ experience in an administrative, coordination or support role.
• Experience supporting procurement, construction, engineering or project delivery teams is desirable.
• Familiarity with public-sector or regulated procurement environments (eTenders) is an advantage.
• Strong organisational and time-management skills with excellent attention to detail.
• Clear and professional written and verbal communication skills.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Administer end-to-end tender processes from an administrative perspective.
• Maintain schedules, trackers and tender timelines.
• Manage dept documentation, ensuring version control, filing structures and naming conventions.
• Maintain accurate, complete and auditable procurement records in line with governance and regulatory requirements.
• Act as first point of contact for supplier communications and manage shared procurement inboxes.
• Coordinate communications between procurement teams, evaluation panels and external suppliers.
• Schedule and support evaluation panels, moderation meetings and internal governance reviews.
• Support preparation of reports, dashboards and management information.
• Provide general administrative support to the Construction Procurement team as required.

Skills

Administration

Coordination

Document control

Attention to detail

MS Office

Communication

Tools

eTenders

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com

Job Description

The Document Controller provides structured administrative,coordinationand document-control support across the Construction Procurement function. The role enables procurement category managers to focus on strategic,technicaland commercial decision-making by ensuring that procurement processes, records and communications are efficiently managed and compliant.

Qualifications

• Administer end-to-end tender processes from an administrative perspective, including preparation andissuing ofprocurement documentation viaeTendersor equivalent platforms.

Maintainschedules, trackers and tender timelines,monitoringkey actions and deadlines.

Manage dept documentation, ensuring version control, filingstructuresand naming conventions are applied consistently.

Maintainaccurate,completeand auditable procurement records in line with governance and regulatory requirements.

Act as first point of contact for supplier communications and manage shared procurement inboxes.

Coordinate communications between procurement teams, evaluationpanelsand external suppliers.

Schedule and support evaluation panels, moderationmeetingsand internal governance reviews.

Support preparation of reports,dashboardsand management information.

Provide general administrative support to the Construction Procurement team asrequired.

Experience & Skills

Minimum of 2 years’ experience in an administrative,coordinationor support role.

Experience supporting procurement, construction,engineeringor project delivery teams is desirable.

Familiarity with public-sector or regulated procurement environments (e.g.eTenders) is an advantage.

Strongorganisationaland time-management skills with excellent attention to detail.

Clear and professional written and verbal communication skills.

Ability to work effectively in a fast-paced, deadline-driven environment.

Proficiencyin Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Additional Information

• Full time
• Competitive remuneration and attractive range of benefits
• 23days Annual leave (+ 2 company days)
• Opportunity to work on impactful and innovative projects
• Career development opportunities both in Ireland and globally
• Opportunity to work with a diverse group of talented and collaborative colleagues

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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