Document Controller

NeoDyne; Dublin; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Year-on-year bonuses

Paid overtime

PRSA pension

Health insurance

Income protection

Life assurance

Flexible working

Job summary

NeoDyne is seeking a Document Controller to support data centre and energy systems projects from our Ireland offices. The role focuses on controlling, distributing and maintaining project documentation across engineering and construction phases, coordinating with clients and vendors, and ensuring access to current files.

You will join the Power Generation & Energy Systems team in a structured, collaborative environment with a focus on accuracy, traceability and efficient information flow.

Qualifications

• 3+ years in document control within engineering/construction projects.
• Knowledge of document standards and revision control.
• Strong IT skills and MS Office proficiency.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Manage receipt, review, distribution and filing of project documentation.
• Maintain document registers and revision histories.
• Coordinate submissions between clients, contractors and vendors.
• Ensure teams work from latest approved versions.
• Support turnover documentation and handover.
• Contribute to development of document control processes.

Skills

Document control

Engineering industry experience

Attention to detail

MS Office

Education

Bachelors in Business Administration or Information Management

Tools

SharePoint

Job description

Position Summary

NeoDyne is seeking an organised and detail-focused

Position Summary

NeoDyne is seeking an organised and detail-focused Document Controller to support the delivery of data centre and mission-critical infrastructure projects within our Power Generation & Energy Systems team. The Document Controller will be responsible for managing project documentation throughout the engineering, construction, commissioning and handover phases, ensuring information is accurately controlled, distributed and maintained. Working closely with NeoDyne's engineering teams, project managers, clients, contractors and vendors, the successful candidate will play an important role in maintaining effective information flow and ensuring project teams have access to accurate and current documentation.

The role is offered as a full-time staff position with an excellent Salary and Benefits package. We're offering location flexibility for the right candidate, with the role being based at any of our Irish offices: Dublin, Cork, Waterford or Galway. If successful, you will enjoy NeoDyne's "PeopleFirst" company culture, built on mutual respect, trust, and honesty, where each individual actively contributes as a valued team member.

If successful, you will enjoy NeoDyne's "PeopleFirst" company culture, built on mutual respect, trust, and honesty, where each individual actively contributes as a valued team member.

Key Responsibilities

• Manage the receipt, review, distribution and filing of project documentation in accordance with agreed document control procedures.
• Maintain document registers, revision histories and transmittal records to ensure accurate document status and traceability.
• Manage engineering drawings, specifications, technical submissions, vendor documentation, reports and project correspondence.
• Ensure project teams are working from the latest approved versions of documents and drawings.
• Coordinate document submissions and reviews between NeoDyne, clients, contractors and equipment vendors.
• Monitor document review and approval workflows, following up on overdue submissions and outstanding actions.
• Perform quality checks on documentation to ensure compliance with project requirements and naming, numbering and revision conventions.
• Support project reporting by providing accurate information on document status, submissions and outstanding reviews.
• Support construction, completions and commissioning teams with the management of test records, certificates and turnover documentation.
• Coordinate the compilation and handover of final project records, including as-built drawings, O&M documentation and vendor data.
• Support the development and continuous improvement of NeoDyne's document control processes and standards.

Required

Experience & Skills

• 3rd level qualification in Business Administration, Information Management, or related field.
• 3+ years' experience in document control, project administration or information management within an engineering, construction or similar project environment.
• Knowledge of industry standards and regulations related to document control.
• Experience managing technical documentation, drawings, registers, revisions and document workflows.
• Strong attention to detail and a structured, organised approach to information management.
• Strong IT skills and experience with document management and Microsoft Office applications.
• Ability to manage multiple priorities and deadlines in a fast-paced project environment.
• Strong communication and coordination skills, with the ability to work effectively with multidisciplinary teams.
• Ability to work independently while maintaining close communication with project stakeholders.

Desired

• Experience supporting data centre, mission-critical, power generation, energy or other complex engineering projects.
• Experience working within an engineering consultancy, EPC contractor or similar project delivery environment.
• Familiarity with engineering and construction documentation and associated review and approval processes.
• Experience managing vendor documentation and technical submittals.
• Experience supporting construction, completions, commissioning and project handover activities.
• Knowledge of document control standards, quality management systems and project information management best practices.

Characteristics

We look for candidates who

• Work well as part of a team.
• Have excellent problem solving and diagnostic skills.
• Can complete tasks independently, capable of self-learning.
• Can prioritise and coordinate work.
• Have excellent customer service, interpersonal, communication and organisational skills.
• Can multitask and work well under pressure.
• Are a strategic business thinker.

What's on offer?

• Competitive starting salary with year-on-year bonuses and salary increases.
• Paid Overtime
• PRSA pension with employer contribution
• Health Insurance
• Income Protection
• Life Assurance
• Flexible Working

Company Overview

NeoDyne is a leading engineering company specialising in industrial automation, digital manufacturing, and electrical engineering solutions. We develop high-availability automation and electrical systems for mission-critical industries, including pharmaceutical manufacturing, data centres, and energy infrastructure, ensuring continuous operation and compliance. Our expertise extend across power generation, natural gas transmission, and high-voltage system design, delivering robust solutions that strengthen critical infrastructure.

Specific to our Power Generation & Energy Systems business, we deliver mission-critical system projects that transform the reliability, availability, and efficiency of the energy network moving it towards a greener, more sustainable future.

• Projects include:
• High-Efficiency centralised power plants in hyperscale data centres
• Large-scale flexible peaking plants providing grid support when renewables are not available
• Embedded renewables
• National Utility projects to meet ambitious sustainability targets.

With a team of 230+ skilled engineers, our expertise spans the entire project lifecycle, from design and implementation to commissioning and operations. From our offices in Ireland, the UK, Romania, and the US, we operate on a global scale, combining technical expertise with local delivery. We support customers across Europe, North America, and Asia, delivering tailored engineering services that drive long‑term success.