Creative Operations Coordinator: Strategic Staffing

Monks; Dublin; Hybrid; EUR 42,000 - 62,000; Full time

Job summary

Monks is seeking an Operations Coordinator to join one of our largest client teams, helping allocate, optimise, and support talent across our projects. You’ll work across creative and production disciplines, partnering with project teams to understand needs and make staffing decisions across priorities.

This role goes beyond scheduling, requiring you to challenge requests, anticipate problems, and find solutions that maximise team time and budgets.

Qualifications

• The essentials: strong understanding of creative and production workflows.
• Ability to manage multiple requests, resources, and priorities simultaneously.
• Highly autonomous and solutions-oriented decision maker.
• Excellent organisational skills and attention to detail.
• Excellent written and spoken English.
• Familiar with Monday.com and NetSuite.

Responsibilities

• Own resource allocation across multiple projects and disciplines, balancing availability, skills, utilisation, timelines, and business priorities.
• Partner with Ops Lead, Account and Production to understand project needs and build staffing plans.
• Assess briefs and scopes, challenge staffing requests, and recommend right roles and timing.
• Navigate competing priorities and resource constraints, proposing viable alternatives.
• Maintain visibility of bookings, availability and capacity for staffing decisions.
• Oversee onboarding and offboarding for freelancers and new team members.

Skills

Staffing planning

Stakeholder negotiation

Autonomous work

Attention to detail

English fluency

Budget awareness

Tools

Monday.com

NetSuite

Job description

Monks is seeking an Operations Coordinator to join one of our largest client teams, helping allocate, optimise, and support talent across our projects. You’ll work across creative and production disciplines, partnering with project teams to understand needs and make staffing decisions across priorities.

This role goes beyond scheduling, requiring you to challenge requests, anticipate problems, and find solutions that maximise team time and budgets.