Operations Coordinator

Monks; Dublin; Hybrid; EUR 42,000 - 62,000; Full time

Job summary

Monks is seeking an Operations Coordinator to join one of our largest client teams, helping allocate, optimise, and support talent across our projects. You’ll work across creative and production disciplines, partnering with project teams to understand needs and make staffing decisions across priorities.

This role goes beyond scheduling, requiring you to challenge requests, anticipate problems, and find solutions that maximise team time and budgets.

Qualifications

• The essentials: strong understanding of creative and production workflows.
• Ability to manage multiple requests, resources, and priorities simultaneously.
• Highly autonomous and solutions-oriented decision maker.
• Excellent organisational skills and attention to detail.
• Excellent written and spoken English.
• Familiar with Monday.com and NetSuite.

Responsibilities

• Own resource allocation across multiple projects and disciplines, balancing availability, skills, utilisation, timelines, and business priorities.
• Partner with Ops Lead, Account and Production to understand project needs and build staffing plans.
• Assess briefs and scopes, challenge staffing requests, and recommend right roles and timing.
• Navigate competing priorities and resource constraints, proposing viable alternatives.
• Maintain visibility of bookings, availability and capacity for staffing decisions.
• Oversee onboarding and offboarding for freelancers and new team members.

Skills

Staffing planning

Stakeholder negotiation

Autonomous work

Attention to detail

English fluency

Budget awareness

Tools

Monday.com

NetSuite

Job description

About the Role

Monks is on the lookout for an Operations Coordinator to join one of our largest client teams and play a key role in how we allocate, optimise, and support talent across our projects. You’ll work across multiple creative and production disciplines, partnering with project teams and craft leads to understand each project's needs, identify the right talent, and make smart staffing decisions across competing priorities. This is more than a scheduling or booking role. We’re looking for someone who can understand the bigger picture, challenge requests when needed, anticipate problems, and proactively find solutions that make the best use of our teams, time, and budgets.

Responsibilities:

• Own resource allocation across multiple projects and disciplines, balancing availability, skills, utilisation, timelines, and business priorities.
• Partner with your Ops Lead, as well as Account + Production, to understand project needs and build effective staffing plans.
• Assess briefs and scopes critically, challenging staffing requests when needed and recommending the right roles, allocations and timing for the work.
• Navigate competing priorities and resource constraints, negotiating with stakeholders and proactively proposing viable alternatives.
• Maintain accurate visibility of bookings, availability, and capacity to support fast and informed staffing decisions.
• Oversee the onboarding and offboarding experience for freelancers and new team members to ensure a smooth transition.

About You

The essentials:

• Strong understanding of creative and production workflows, with the ability to quickly understand different disciplines and translate project needs into effective staffing solutions.
• Demonstrated ability to manage multiple requests, resources, and priorities simultaneously.
• Highly autonomous and solutions-oriented: you’re comfortable making decisions, negotiating priorities, and moving things forward without constant direction.
• Excellent organisational skills and attention to detail, with the ability to keep resource and capacity information accurate in a fast-moving environment.
• Excellent written and spoken English, with professional fluency to confidently navigate nuanced conversations, negotiations, and relationships with global stakeholders.
• Comfortable working with resource/project/finance management tools such as Monday.com and NetSuite, as well as being able to adapt to fast-moving internally developed tools.

Not a must, but a plus:

• Previous experience in Resource Management, Creative Operations, Production Operations, Traffic Management, Workforce Planning or a similar role within an agency or fast-paced creative/production environment.
• Experience with pitches, RFPs, retainers, and agency staffing models.
• Experience managing freelance or external talent.
• Familiarity with digital and AI productions
• Project Management experience combined with a strong interest in resource planning and operations.
• Good understanding of budgets, timelines, and the cost implications of staffing decisions.

At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.

#LI-RE1 #LI-Hybrid

About Monks

Monks is the global, digital-first, data-driven, unitary operating brand of S4 Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global Marketing and Technology Services to redefine how brands interact with the world. Through Monks.Flow, its flagship AI ecosystem for marketing orchestration, Monks transforms marketing into a growth engine, collapsing timelines and connecting brands to culture in real time. By deploying bespoke intelligent agents across disciplines and delivering culturally relevant, high-impact creative and digital solutions, Monks solves key critical business challenges across the entire brand enterprise to help brands sustain long-term impact.

Monks was named a Contender in The Forrester Wave™: Global Marketing Services, ranks among Cannes Lions' Top 10 Creative Companies (2022-25) and remains the only partner featured in AdExchanger’s Programmatic Power Players list every year (2020-24). Named Adweek’s first AI Agency of the Year (2023) and The One Show’s inaugural AI Pioneer Organization, Monks was also awarded Business Intelligence Group’s 2025 Excellence in Artificial Intelligence Award in both the Organizational and AI Product categories. As a trusted partner to cutting-edge innovators in tech, Monks earned titles such as Optimizely Experimentation Partner of the Year (2025), runner-up for the Adobe Firefly Partner Award (2024), and Workato’s AI Visionary Customer Impact Award (2024). Additionally, Monks achieved a record-breaking number of FWAs and continues to hold the most of any partner.

We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.

Monks does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.