Contracts & Projects Coordinator

Harmonics Recruitment; Thurles; On-site; EUR 42,000 - 54,000; Full time

Job summary

Harmonics Recruitment is seeking a Project & Contracts Coordinator for a well‑established road surfacing and maintenance contractor in Ireland. You will support tender submissions, coordinate contracts and develop practical programmes for foremen and crews.

Ideal candidates will have a third‑level qualification in civil engineering or construction management, strong planning and client‑facing skills, and proficiency with MS Office and Excel.

Qualifications

• Third-level qualification in civil engineering, construction management or a related discipline, or equivalent industry experience.
• Experience in project coordination, contract administration, tendering or construction management.
• Strong organisational, planning and communication skills.
• Good commercial awareness and ability to interpret contract documentation.
• Confident with liaising with clients, management, foremen and site personnel.
• Proficient IT skills, including Microsoft Office and Excel.

Responsibilities

• Support tender submissions, including quality submissions, method statements, programmes and technical documentation.
• Review tender documents, specifications, drawings and contract requirements, identifying potential risks and considerations.
• Coordinate awarded contracts, liaising with clients to establish work requirements and develop practical programmes.
• Translate client requirements and site information into workable programmes for foremen and operational crews.
• Monitor progress, coordinate programme changes and communicate updates to clients and site teams.
• Build and maintain strong working relationships with local authority clients, subcontractors and internal teams.
• Identify and record additional works, variations and client instructions, coordinating with management on pricing and approvals.
• Assist with quantities and pricing information using management‑approved rates or guidance, where required.
• Maintain accurate contract records, measurements, reports and supporting documentation.
• Support quality assurance, technical compliance and relevant surface dressing documentation.

Skills

Project coordination

Contract administration

Tendering

Communication

IT skills

Education

Civil/Construction related degree

Tools

Microsoft Office

Excel

Job description

Our client is an established road surfacing and maintenance contractor with over 40 years of industry experience, specialising in in-situ road recycling and surface dressing for local authorities throughout Ireland.

They are seeking an organised, commercially minded Project & Contracts Coordinator to support the planning and delivery of road maintenance contracts, from tender stage through to completion.

• This is a varied role combining tender submissions, contract coordination, programme planning, technical liaison and client relationship management within a specialist, hands‑on contracting environment.
• Key Responsibilities
• Support tender submissions, including quality submissions, method statements, programmes and technical documentation.
• Review tender documents, specifications, drawings and contract requirements, identifying potential risks and considerations.
• Coordinate awarded contracts, liaising with clients to establish work requirements and develop practical programmes.
• Translate client requirements and site information into workable programmes for foremen and operational crews.
• Monitor progress, coordinate programme changes and communicate updates to clients and site teams.
• Build and maintain strong working relationships with local authority clients, subcontractors and internal teams.
• Identify and record additional works, variations and client instructions, coordinating with management on pricing and approvals.
• Assist with quantities and pricing information using management‑approved rates or guidance, where required.
• Maintain accurate contract records, measurements, reports and supporting documentation.
• Support quality assurance, technical compliance and relevant surface dressing documentation.

The Ideal Candidate

third‑level qualification in civil engineering, construction management or a related discipline, or equivalent relevant industry experience.

• Experience in project coordination, contract administration, tendering or construction management within construction, civil engineering or roadworks.
• Strong organisational, planning and communication skills.
• Good commercial awareness and the ability to interpret contract documentation.
• Confidence liaising with clients, management, foremen and site personnel.
• Good IT skills, including Microsoft Office and Excel.
• A proactive, practical approach with the ability to manage competing priorities and resolve issues effectively.
• An understanding of the commercial and operational considerations involved in delivering construction contracts.
• Experience with local authority contracts, Irish public works contracts, road surfacing or tender submissions would be a distinct advantage.

The Opportunity

This is an excellent opportunity to join an established specialist contractor in a key coordination role, working closely with management and operational teams to ensure contracts are properly planned and delivered.

The successful candidate will have the opportunity to make a meaningful contribution to project delivery, client relationships and the ongoing success of the business. Final tender pricing and financial performance remain the responsibility of management.

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