Code and Rules Officer

Coimisiún na Meán; Dublin; Hybrid; EUR 29,000 - 36,000; Full time

Benefits offered by this job

Hybrid work arrangement

22 days annual leave

Job summary

The Clerical Officer role at Coimisiún na Meán provides essential administrative and operational support to the Codes and Rules team, helping deliver the work programme. You will maintain records, coordinate meetings and travel, and manage data while handling queries from internal and external stakeholders.

You will support development and maintenance of media standards and the organisation’s public interest objectives, in a hybrid Dublin-based office.

Qualifications

• Effective organisational and time-management skills.
• Clear and professional written and verbal communication skills.
• Excellent interpersonal skills and the ability to work collaboratively across teams.
• Fluency in or a working knowledge of the Irish language.
• A relevant third level degree and/or relevant experience.
• Experience providing research support.

Responsibilities

• Providing general administrative assistance, including preparing correspondence and maintaining accurate records, files and documentation.
• Assisting in the implementation of operational work activities, supporting managers and other colleagues to ensure effective and timely completion of work.
• Managing data, records and files in accordance with An Coimisiún’s policies, procedures and information management requirements.
• Organising meetings, including coordinating arrangements, preparing relevant documentation and recording accurate minutes and actions.
• Receiving, processing and responding to queries from internal and external stakeholders, ensuring timely and appropriate follow‑up.
• Coordinating travel arrangements for team members, ensuring all necessary bookings and supporting documentation are organised efficiently.
• Providing research support to colleagues, including the review of the legislation and regulatory practices of other jurisdictions, and academic and grey literature relating to relevant research topics.
• Collating relevant data and information to support reporting requirements and report writing.

Skills

Organisational skills

Time-management

Attention to detail

Written and verbal communication

Prioritisation

Interpersonal skills

Microsoft Office

Willingness to learn

Irish language knowledge

Education

Relevant third level degree or equivalent experience

Tools

Microsoft Office

Job description

The Clerical Officer in An Coimisiún’s Codes and Rules team provides administrative and operational support to the team, contributing to the effective and efficient delivery of its work programme. The role involves maintaining accurate records and documentation, coordinating meetings and travel arrangements, managing data and responding to queries from internal and external stakeholders.

The Clerical Officer plays an important role in supporting the day-to‑day functioning of the Codes and Rules team, contributing to the effective administration of work that supports the development, implementation and maintenance of media standards and An Coimisiún’s wider public interest objectives.

About the Team/Division

The Codes and Rules Team is the lead team in An Coimisiún for the development of regulatory interventions through codes, rules, and guidance. Its defined functions under the organisational workforce plan are to:

• Develop binding codes for online providers, broadcasters and video ondemand providers along with associated guidelines.
• Utilise knowledge of harms and issues developed by the other internal teams, and knowledge of the operations of the regulated entities acquired by the supervision sections.
• Collaborate with legal advisers and external advisers to create draft codes, rules and guidelines and secure Commission approval to consult on them.
• Review input received during consultation processes and recommend final versions for Commission approval.
• Develop Elections and Referendum guidelines.
• Envision a rolling program for developing and reviewing codes, rules, and guidelines.

The team works on a range of initiatives, including in collaboration with other teams within the Media Landscape division and within An Coimisiún more generally.

Key Responsibilities

• Providing general administrative assistance, including preparing correspondence and maintaining accurate records, files and documentation.
• Assisting in the implementation of operational work activities, supporting managers and other colleagues to ensure effective and timely completion of work.
• Managing data, records and files in accordance with An Coimisiún’s policies, procedures and information management requirements.
• Organising meetings, including coordinating arrangements, preparing relevant documentation and recording accurate minutes and actions.
• Receiving, processing and responding to queries from internal and external stakeholders, ensuring timely and appropriate follow‑up.
• Coordinating travel arrangements for team members, ensuring all necessary bookings and supporting documentation are organised efficiently.
• Providing research support to colleagues, including the review of the legislation and regulatory practices of other jurisdictions, and academic and grey literature relating to relevant research topics.
• Collating relevant data and information to support reporting requirements and report writing.

The above is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and is subject to review.

About You

Experience, Skills, Knowledge & Qualifications

• Effective organisational and time-management skills.
• Strong attention to detail.
• Clear and professional written and verbal communication skills.
• Effective at prioritising and completing work to meet deadlines.
• Excellent interpersonal skills and the ability to work collaboratively across teams.
• Proficiency in Microsoft Office applications .
• Willingness to learn and to develop knowledge and expertise .
• An active interest in policy development and regulation within the media landscape .
• Experience in the Irish public sector, particularly in a regulatory environment.
• Fluency in or a working knowledge of the Irish language.
• A relevant third level degree and/or relevant experience .
• Experience providing research support in a previous role.

Key Information

• This position is offered on a Permanent basis.
• Annual Leave: 22 days per annum.
• The role will be a hybrid role combining home and office working. Our current hybrid policy is 2 days in the office.
• Our office is located at One Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20.
• For a full list of benefits see our website here.
• This position is graded at the Clerical Officer scale.
• Successful candidates will be appointed on the first point of the scale.

Eligible Candidates must be:

(a) A citizen of the European Economic Area (EEA). The EEA consists of theMember States of the European Union, Iceland, Liechtenstein and Norway; or

(b) A citizen of the United Kingdom (UK); or

(c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

(d) A non-EEA citizen who has a stamp 4 permission* or stamp 5 permission.

*Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent

To qualify candidates must meet one of the citizenship criteria above at the time of application.

Selection Process

The selection process will include:

Shortlisting of candidates based on the information provided in their application, assessed against the specified criteria for the role. Candidates shortlisted will be invited to a competency-based interview which will be conducted in person at our Dublin office.

Reasonable Accommodations

Reasonable accommodations will be provided, if required, during the recruitment process. To discuss and request reasonable accommodations in confidence please contact Angeline McKiernan at [e-mail]

Privacy Notice - Please see further details within the candidate pack.

Coimisiún na Meán is an equal opportunities employer. We welcome applications from candidates with diverse backgrounds and are committed to championing an inclusive and diverse workforce which reflects modern Ireland. We work to create a culture where everyone has equal access to opportunity and feels comfortable to be their authentic selves at work.

Please see the competencies below that will be assessed at interview stage for this competition. For more information on the competencies visit our frequently asked questions.

• Team Work
• Information Management / Processing
• Delivery of Results
• Customer Service and Communication skills
• Specialist Knowledge, Expertise and Self Development
• Drive & Commitment to Public Service Values