Client Experience Representative

OASIS Group; Swords; On-site; EUR 26,000 - 38,000; Full time

Benefits offered by this job

Eye Care Vouchers

Paid Time Off

Life Insurance

Flexible Schedules

Free onsite tea/coffee

EAP

Advancement opportunities

Employee Recognition

Free onsite parking

Pension Scheme

Learning and Development

Job summary

OASIS Group in Ireland (Swords) is seeking a dedicated Customer Service/Operations assistant to act as the first point of contact for clients, process orders, update systems and respond to routine enquiries. You will collaborate across functions to meet service levels and drive client satisfaction.

You will handle inquiries, update records, generate routine reports, and support training and development while upholding GDPR and data protection compliance. A strong eye for detail is essential.

Qualifications

• Demonstrable depth of experience in a similar role.
• Experience servicing written and oral client requests.
• Fluent English communication.

Responsibilities

• Answer telephone calls, take ownership, and service client requests in a friendly, professional manner.
• Process client orders, key system transactions accurately within contracted service levels.
• Take ownership of complaints, manage client expectations, follow up for quick resolution.
• Make outbound calls to clients with updates or proactive information.
• Communicate about invoices and outstanding payments as required.

Skills

Attention to detail

Organised

Customer requests experience

Job description

Who We Are

OASIS Group is the largest privately-owned information management provider in Europe, securing and managing over 115 million barcoded items, 200TB of digital data, and scanning more than 17 million images per month.Since forming in 1999 we have grown steadily, and we now employ over 1,700 Team Members across six countries.Together we support more than 11,500 clients through our network of over 70 secure, monitored and compliant record centres.As our clients’ single source partner for infor

OASIS Group is the largest privately-owned information management provider in Europe, securing and managing over 115 million barcoded items, 200TB of digital data, and scanning more than 17 million images per month.Since forming in 1999 we have grown steadily, and we now employ over 1,700 Team Members across six countries.Together we support more than 11,500 clients through our network of over 70 secure, monitored and compliant record centres.As our clients’ single source partner for infor Show more

Skills and attributes

• Strong Attention to Detail
• Organised
• Experience servicing written and oral customer requests

Description

The Role

In this role you will be primarily responsible for servicing client requests as a ‘first point of contact’ for clients into the group. This role will process client orders, update information in systems, respond to routine enquiries and ensure that service levels and quality standards are met. In this role you will work closely across all functions, to ensure effective collaboration on achieving our business objectives.

Key Performance Indicators:

• Client service level agreements – ensuring we consistently deliver.
• Client satisfaction as measured in the annual client survey.
• Call Performance & Case Management Service Levels.

Accountabilities:

• Consistently meet required key performance indicators.
• Where KPI’s are not met, identify and implement performance improvement plans.
• Actively monitor risks and to foresee/identify potential problems and proactively identify solutions to address them in advance.

Responsibilities:

• To answer telephone calls, taking ownership, and servicing client requests in a friendly and professional manner.
• To process client orders, keying system transactions accurately and within the contracted service levels.
• To take ownership of complaints, managing client expectations, following up proactively to ensure quick and effective resolution.
• To make outbound calls to clients with updates on enquiries or to communicate proactive information.
• To communicate with clients about their invoices requesting outstanding payments as required.
• To follow all group policies and standard operating procedures
• Using strong written and oral communication skills ensure that every contact is managed to a high standard creating a great experience for clients
• To update all systems with clear and accurate information, being proactive to establish missing or out of date client contact data. Produce and issue routine system reports and service routine reporting enquiries accurately.
• To identify risks/issues which create a barrier to great client care and highlight these to your manager.
• To take ownership of more complex client requests, managing the client’s expectations, liaising with specialist departments, obtaining input to respond fully to the client within the agreed service levels.
• To take ownership of more complex client requests, managing the client’s expectations, liaising with specialist departments,
• btaining input to respond fully to the client within the agreed service levels.
• To demonstrate a teamwork ethic, working with and sharing knowledge and experience with colleagues.
• To continuously support all training and personal development to ensure that you maintain the highest standard of client care.
• Comply with all company policies and all relevant data protection legislation to ensure.
• Our clients and team members’ sensitive and personal information is protected and processed in accordance with the law.
• Our team members’ and clients’ rights under the legislation are fully protected.
• Adhere to all company policies and complete all mandatory training modules.
• Report any potential or actual security, environmental or health and safety incidents to your line manager and / or the OASIS Compliance team as soon as you become aware of them.
• Lives the OASIS values, in particular, client obsession - ensuring effective communication and responsiveness to client requests.

Candidate Requirements:

• A demonstrable depth of experience in a similar role.
• Experience of servicing written and oral client requests.
• Can communicate fluently in English.
• Experience of providing excellent client service.
• A strong attention to detail.
• Flexible and ability to operate to tight deadlines.
• A proactive mindset and professional manner.
• Good organisational and time management skills.
• Creative and enquiring mind to challenge and resolve problems.
• Demonstrate the ability to take ownership.
• Excellent all-round computer and software skills.

OASIS is an equal opportunities employer.

The Company confirm that our legitimate interests comply with GDPR and data protection.

Interview Steps

• Shortlist
• Interview
• Interview 2

Eye Care Vouchers

Paid Time-Off for Vacation and Sick Days

Life Assurance

Flexible Schedules

Free onsite tea/coffee

EAP (Employee Assistance Programme)

Opportunities for Advancement

Employee Recognition

Employee Referral Bonus

Free onsite parking

Pension Scheme

Learning and Development opportunities

Cycle to Work Scheme

E-Learning and Development opportunities

OASIS Group is an Equal Opportunity Employer