CEO Office Administrator - 8 Month Fixed Term

ALONE; Dublin; Hybrid; EUR 29,000 - 35,000; Full time

Benefits offered by this job

Pension Scheme

Time Off in Lieu

Mileage Policy

Death in Service

Travel Saver Schemes

Sick Pay Scheme

Bike to Work Scheme

Horizontal Transfer Opportunities

Comprehensive Training & Development

Job summary

ALONE seeks an experienced administrator to support the Board and CEO, delivering governance and office support from the Dublin head office on a hybrid basis. The role offers 35 hours per week, a fixed-term 8 months, and a salary of €32,000.

Key duties include board meeting logistics, minute taking, diary management, document control and cross-team project support. Strong MS Office skills and confidentiality are essential.

Qualifications

• Minimum 2 years administrative experience in client-focused or similar environment.
• Strong organisational and administrative skills with attention to detail.
• Excellent communication and interpersonal abilities; able to handle confidential information.
• Fluent English with tact and discretion; able to work on own initiative.

Responsibilities

• Provide administrative and governance support to the ALONE Board and CEO.
• Support CEO office and leadership with admin duties and project work.
• Arrange and take minutes for Board/Subcommittee/Leadership meetings.
• Manage CEO diary, emails, queries and escalations; align documents to Brand Manual.
• Assist with presentations, papers, reports and other duties as required.

Education

Third level secretarial or administration qualification

Tools

MS Office Suite

Outlook

Internet

CRM / database / report writing tools

Social media experience

Job description

Contract: 8 Month Fixed Term Contract

Location: ALONE Head Office, Olympic House, Dublin 8 (Hybrid)

Working Hours: 35 Hours per week over 5 days.

Salary: €32,000

This is a new role whose key responsibilities will be to provide administrative and governance support to the ALONE Board and CEO aligned with the Organisation’s Company Secretarial responsibilities. This role will also provide administrative support to the CEO office and the Leadership of ALONE. This key role will give the opportunity to an individual to be part of a ALONE’s delivery of best practice across all our activities

Responsibilities

• To provide key administrator support to the CEO and the Board

• To manage and carry out all administrative duties related to ALONE Board secretarial obligations

• Manage and Organise Board Meetings/AGM meetings, workplans and related papers

• Manage and Organise Subcommittee meetings, workplans and papers

• Maintain all Board related documents in a clean and efficient manner in line with best practice

• The candidate will also support the leadership team to deliver on all Leadership/CEO/Board related activities

• Attend Board / Subcommittee/Leadership meetings to take minutes as required

• Manage the CEO diary in a clean and efficient Manner

• Update the CEO/Leadership where appropriate managing emails, queries and escalate
  issues as required

• Ensure all CEO/Brand documents are aligned ALONE Brand Manual and correct formats

• Assist with various projects assigned by the CEO Office

• Assist with project work, presentations and any other duties required.

• Additional duties as assigned
  

Essential skills & experience

• Minimum 2 Years administrative work experience is required in a client-focused environment or similar environment.

• Third level secretarial or administration qualification desirable

• Client Focus – An understanding and appreciation of the importance in providing a professional quality service at all times and proven track record in delivery of same.

• Communication Skills – excellent interpersonal skills with the ability to communicate effectively with our internal team, clients and stakeholders. Ability to act with tact and discretion in all matters and when handling confidential information.

• Time & Task Management – Ability to prioritise day to day workload and plan efficiently to achieve goals.

• Team Work – Proven ability of working within a team environment to achieve the best outcomes

• High level of accuracy and attention to detail

• Proven organisational and administrative skills

• Excellent IT skills. Must be very proficient in MS Office Suite, Outlook and Internet

• CRM/database/report writing tools and social media experience an advantage

• Fluency in English is essential

• Ability to take responsibility and work on own initiative

• Flexible approach to work - attendance at some out of hours meetings will be required for the Board.

Extra benefits

• Salary €32,000

• 35 Hour week (core hours 9-5)–Full-time employees can enjoy a 35-hour working week.
  

• Pension Scheme: Access our generous pension scheme

• Time Off in Lieu

• Mileage Policy in place for applicable roles

• Death in Service -after 6 months’ probation successfully completed.

• Travel Saver Schemes

• Sick Pay Scheme - after 6 months’ probation successfully completed.

• Bike to Work Scheme

• HSF Partnership

• Horizontal Transfer Opportunities

• Comprehensive Training & Development

• Bespoke Induction Programmes

• Progression Opportunities

• Further Education Opportunities

• Employee Assistance Programme - ALONE provides a 24hour support programme for all our Employees
  • GP telephone Advice
  • Virtual Doctor
  • Private Prescription Service
  • 6 structured Counselling/ Emotional Wellbeing Service
  • Legal Helpline

The closing date for applications is 20th November.

ALONE is an equal opportunities employer.

#SM