Center Administrator

Genesis Healthcare Ireland; Wicklow; Vor Ort; EUR 30.000 - 38.000; Vollzeit

Zusammenfassung

Genesis Healthcare Ireland's Carnew Nursing Home in Wicklow seeks a Centre Administrator to oversee daily finance, administration and people aspects, ensuring accurate records and smooth office operations within the home.

The role is full-time and on-site in Carnew, requiring experience with invoicing, petty cash, payroll support and compliance with data protection and Garda vetting. Strong organisation and discretion are essential.

Qualifikationen

• Experience with processing invoices, purchase orders and deliveries.
• Finance administration experience and ability to manage petty cash.
• Experience with resident billing and NHSS administration.
• Maintains records required under Regulations and data protection.
• Evidence of entitlement to work in Ireland and Garda vetting disclosure.
• Strong organisational skills and ability to meet deadlines with discretion.

Aufgaben

• Oversee daily finance, administration and people aspects of the home.
• Maintain resident and staff records, correspondence and files.
• Manage payroll submission of hours and leave; liaise on account matters.
• Ensure data protection compliance and confidential handling of information.
• Support preparation of documentation for inspection, registration and variation.

Kenntnisse

Invoicing

Petty cash handling

Purchase orders

Records management

Garda vetting

Entitlement to work in Ireland

Discretion with confidential info

Organisation & time management

Ausbildung

Business/Office administration qualification

Desirable: bookkeeping/payroll/records management

Tools

Strandum HRIS

Jobbeschreibung

Company Description

At Genesis Healthcare Ireland, we believe great care is about far more than clinical support. It is about relationships, belonging, community, comfort and helping every person continue to live a meaningful and fulfilling life.

We provide nursing home, dementia and specialist support services across Ireland through communities that are warm, welcoming and deeply person centred. Our teams work closely with residents, families and local communities to create environments where people feel respected, valued, safe and truly at home.

Carnew Nursing Home

is situated in the scenic countryside of Carnew Village, Co. Wicklow.

Our purpose-built home accommodates up to 90 residents and is committed to delivering the highest level of senior care services.

Role Description

Center Administrator is a full-time, on-site role based in Carnew Co Wicklow, responsible for overseeing the daily finance, administration and people aspects of the home, holding responsibility for records, resident and staff files, correspondence, finance administration and the smooth running of the office.

Although this is not a care role, the postholder works in the home of the people we support and is often the person our teams speak to most. Warmth, courtesy and a willingness to listen are part of the job

Previous experience and requirements of the role :

• Experience with processing invoices, purchase orders and deliveries, and finance administration.
• Manages petty cash and resident personal monies in line with policy, keeping records that reconcile exactly and are independently checked.
• Experience with resident billing and the Nursing Homes Support Scheme administration, including liaison with families on account matters.
• Maintains accurate occupancy and admissions records.
• Understanding of payroll administration, including the accurate submission of hours worked and leave taken, previous experience with Strandum HRIS usage an advantage.
• Maintains the records required under the Regulations, including the directory of residents, and ensure entries are made accurately and at the time.
• Maintain complete personnel files for every member of staff, including contract, Garda vetting, references, qualifications and evidence of professional registration, and alert the Person in Charge and alert Genesis Healthcare HR to any gap before a person commences work.
• Maintain the training record for the centre and prompt managers ahead of expiring certification.
• Maintain a diary of expiry dates for employment permits, professional registration, insurance and statutory servicing certificates.
• Maintain resident records and files securely and in line with retention and data protection requirements.
• Support the preparation of documentation for inspection, registration and variation applications.

Qualifications:

Essential

A relevant qualification in business administration, office administration or a related discipline, or equivalent demonstrable experience in a healthcare, nursing home or similar setting.

Substantial experience in an administrative role, including responsibility for records and correspondence.

Experience of basic finance administration such as invoicing, petty cash or purchase orders.

Finance for non finance managers attended or similar, is desirable

Exceptional accuracy and attention to detail.

Absolute discretion in handling confidential information.

Strong organisational skills and the ability to hold many small deadlines without losing any of them.

Warmth and professionalism with residents, families and visitors.

Satisfactory Garda vetting disclosure.

Evidence of entitlement to work in Ireland.

Desirable

A qualification in bookkeeping, payroll or records management.

Training in data protection.

Experience in a healthcare, residential care or other regulated environment.

Experience of Nursing Homes Support Scheme administration.

Experience of minute-taking at formal meetings.