Calibration & Scheduling Specialist (GMP & Compliance)

Recruitment by Aphex; Carlow; Hybrid; EUR 55,000 - 78,000; Full time

Job summary

Recruitment by Aphex is seeking a Specialist, Engineering (Calibration Planner & Scheduler) to coordinate calibration programs across site operations. You will plan, schedule, and track calibration activities, ensuring GMP compliance and regulatory readiness, while maximizing equipment availability.

The role requires a Degree (or Level 7) in Engineering/Instrumentation and at least 3 years’ GMP planning experience. Proficiency with SAP/CMMS is essential for managing work orders.

Qualifications

• Degree or Level 7 qualification in Engineering, Instrumentation, Maintenance Management or related discipline.
• Minimum 3 years experience in planning, scheduling, maintenance, calibration, or engineering support within a GMP environment.
• Experience using SAP or equivalent CMMS/EAM system.

Responsibilities

• Own the end-to-end planning and scheduling process for site calibration and gas detection activities.
• Develop and maintain weekly, monthly, quarterly, and annual calibration schedules.
• Coordinate calibration activities across manufacturing, laboratories, utilities, warehouse, and support functions.
• Create, plan, release, and manage calibration work orders within SAP and associated maintenance systems.
• Manage calibration backlog and drive timely closure of work orders.
• Coordinate site-wide calibration programs for instrumentation and gas detection systems.
• Lead the calibration daily meetings and maintain calibration KPI dashboards.
• Manage scheduling and coordination of external calibration vendors.
• Support audit readiness through maintenance of accurate records and planning documentation.
• Lifecycle management of Instruments.
• Drive improvements in planning, scheduling, and work management processes.

Skills

Maintenance Planning

Scheduling

Compliance

Documentation

Communication

Education

Degree or Level 7 qualification in Engineering/Instrumentation/Maintenance Management or related discipline

Tools

SAP

Job description

Recruitment by Aphex is seeking a Specialist, Engineering (Calibration Planner & Scheduler) to coordinate calibration programs across site operations. You will plan, schedule, and track calibration activities, ensuring GMP compliance and regulatory readiness, while maximizing equipment availability.

The role requires a Degree (or Level 7) in Engineering/Instrumentation and at least 3 years’ GMP planning experience. Proficiency with SAP/CMMS is essential for managing work orders.