Buying Admin & Data Specialist – Retail (Hybrid)

Whsmith; Swords; Hybrid; EUR 27,000 - 33,000; Full time

Benefits offered by this job

Hybrid working from home and office at

24 days holiday + birthday off + bankH

Finish at 4pm on a Friday

Staff discount in store

Annual bonus based on company and个人ual

Competitive salary

Job summary

WHSmith in Ireland is seeking a Buying Administrator to support the Irish commercial team in delivering KPI’s and in-store range and execution. You will work with supplier partners to ensure accurate data, contracts, and timely invoicing across a growing ROW business.

The role offers a 37.5 hour work week, hybrid working from home and in the office at Dublin Airport, and a €30,000 annual salary. The ideal candidate has 1–3+ years in retail administration and strong Microsoft Office skills.

Qualifications

• Highly organised, detail-oriented and able to prioritise in a fast-paced environment.
• Proactive, self-motivated and confident taking initiative.
• Strong communication and stakeholder management skills.
• Numerate with good analytical and problem‑solving ability.

Responsibilities

• Provide day-to-day administrative support to the Buying team, ensuring the smooth running of the department.
• Data maintenance: maintaining accurate records of product, pricing and business-critical files.
• Invoicing: raising invoices and following up with suppliers on payment dates and queries.
• Media and marketing: track activations and ensure content meets specs.
• Contracts: ensure supplier contracts are up to date and entered in finance portal.
• Store queries: answer and follow up within internal SLA’s.
• New lines process: QA review, new line forms and product setup in system.

Skills

Organised

Detail-oriented

Prioritisation in fast-paced env

Initiative

Communication

Stakeholder management

Numerate / Analytical

Retail admin experience

Tools

Excel

PowerPoint

Job description

WHSmith in Ireland is seeking a Buying Administrator to support the Irish commercial team in delivering KPI’s and in-store range and execution. You will work with supplier partners to ensure accurate data, contracts, and timely invoicing across a growing ROW business.

The role offers a 37.5 hour work week, hybrid working from home and in the office at Dublin Airport, and a €30,000 annual salary. The ideal candidate has 1–3+ years in retail administration and strong Microsoft Office skills.