Hybrid Retail Buying Administrator

WHSmith Careers; Swords; Hybrid; EUR 27,000 - 33,000; Full time

Benefits offered by this job

Hybrid work from home and office

Annual bonus based on performance

Birthday off and 24 days holiday plus.

Finish at 4pm on Friday

Staff discount in store

Bank Holidays + ability to buy extra

Job summary

WHSmith is seeking a Buying Administrator to support the Irish commercial team in delivering KPI's and strategic initiatives. The role focuses on in-store ranging, supplier collaboration, and data integrity within a fast-paced retail environment.

You will manage day-to-day admin tasks, data accuracy, invoicing, media/marketing tracking, contract upkeep, and store communications, with hybrid working from Dublin Airport and 24 days holiday. 4pm finish Fridays and staff discounts are included.

Qualifications

• Highly organised, detail oriented and able to prioritise in a fast-paced environment.
• Proactive, self-motivated and confident taking initiative.
• Strong communication and stakeholder management skills.
• Numerate with good analytical and problem-solving ability.
• Collaborative team player with the ability to build strong relationships.
• Retail-focused, eager to learn and develop.
• Administratively experienced and proficient in Microsoft Office (Excel, PowerPoint).

Responsibilities

• Provide day-to-day administrative support to the Buying team, ensuring the smooth running of the department.
• Data maintenance: Maintaining accurate records of product, pricing and business critical files. Following up with suppliers and internal stakeholders to ensure accuracy of system data.
• Invoicing: Raising invoices and following up with suppliers on payment dates and any queries relating to the invoices.
• Media and Marketing: Capturing all agreed Media and Marketing in trackers, briefing suppliers with content required and ensuring that the content is received to the correct specs and has been implemented in stores. Taking photo’s of in store execution and sharing activations with suppliers.
• Contracts: Ensuring that all supplier contracts are up to date and entered into the finance portal.
• Store Queries: Answering and following up with stores on queries within internal SLA’s.
• Store Operations: Submitting workload requests and store communications.
• New lines Process: Owning the process of quality assurance review, new line forms from suppliers and setting up products in system.
• Running reports and sharing them with the team.
• The above list is not exhaustive and other standard administrative tasks will be required.

Skills

Highly organised

Detail oriented

Proactive

Strong communication

Stakeholder management

Numerate

Retail experience

Tools

Excel

PowerPoint

Job description

WHSmith is seeking a Buying Administrator to support the Irish commercial team in delivering KPI's and strategic initiatives. The role focuses on in-store ranging, supplier collaboration, and data integrity within a fast-paced retail environment.

You will manage day-to-day admin tasks, data accuracy, invoicing, media/marketing tracking, contract upkeep, and store communications, with hybrid working from Dublin Airport and 24 days holiday. 4pm finish Fridays and staff discounts are included.