Billing Specialist

TYLER WEIR; Dublin; On-site; EUR 45,000 - 58,000; Full time

Job summary

TYLER WEIR is seeking a detail-oriented finance professional to join the expert billing team in our Dublin office. You will coordinate and process the billing function using the in-house system and ensure timely, accurate bills for clients while delivering excellent service.

Key duties include setting up new payers, aligning billing timetables with partners, reviewing WIP, drafting bills, and liaising with Credit Control to manage re-issues and debit notes.

Qualifications

• Finance professional with strong data management and attention to detail.
• Able to prioritise tasks amid competing stakeholder demands.
• Proactive, organised and reliable with strong teamwork.
• Proficient in MS Office and practice management systems.

Responsibilities

• Managing initial client set up and documenting billing requirements for the client billing team.
• Agreeing the billing timetable with the appropriate partner.
• Setting up new payers and liaising with Legal Personal Assistants to coordinate this.
• Working with lawyers to review WIP and confirm what is to be billed per timetable.
• Resolving WIP write-downs and time transfers.
• Preparing draft bills for review.
• Confirming VAT checks and checking bill details for VAT and Payer.
• Issuing final bills (including e-bills) and copying emails for dispatch tracking.
• Collaborating with Credit Control on bill re-issues, credit notes and debtor follow-up.
• Handling queries promptly and providing cover as required.

Skills

Attention to detail

Data management

Time management

MS Office

Billing experience

Team player

Initiative

Organisational skills

Visio

Tools

In-house billing system

Practice management systems

Job description

In this role you will be part of an expert billing team based in the Finance department supporting Partners and Lawyers across our client's firm. You will be coordinating and processing the billing function using the in-house billing system and ensuring timely and accurate billing for clients while demonstrating excellent client service and attention to detail.

Key Responsibilities:

• Managing initial client set up and documenting billing requirements for the client billing team;
• Agreeing the billing timetable with the appropriate partner;
• Setting up new payers and liaising with Legal Personal Assistants to coordinate this;
• Working with lawyers to review WIP and to confirm what is to be billed based on the timetable;
• Resolving WIP write-downs & time transfers;
• Preparing draft bills for review;
• Confirming the VAT check is complete and checking bill details with reference to VAT and Payer;
• Issuing final bills (including e-bills) and copying specified email addresses for dispatch date tracking;
• Working closely with Credit Control on bill re-issues, credit notes and debtor follow-up;
• Dealing with all queries in a timely manner, supporting colleagues and providing cover as required;

Key Requirements:

• You are a finance professional with excellent attention to detail and data management skills;
• You can prioritise activities and manage expectations given competing demands from multiple stakeholders;
• You have strong initiative and organisational skills and take responsibility for delivery;
• You are a team player with excellent time management skills and demonstrate a positive, enthusiastic and professional approach;
• You are keen to develop your career in billing; and
• You are proficient in all MS Office packages (Word, PowerPoint, Excel and Visio) and have experience using practice management systems.