AVP, Document Management & Contract Execution

SMBC Aviation Capital; Dublin; On-site; EUR 65,000 - 90,000; Full time

Benefits offered by this job

Learning & wellbeing programs

CSR initiatives

Job summary

SMBC Aviation Capital is seeking an Analyst/AVP for Commercial Negotiation & Execution (Document Management) in Dublin. You will oversee tracking and processing of all contractual records, closing docs for new transactions, and maintaining extensive existing portfolios.

The role includes system projects, process improvements, and ensuring timely, accurate document execution. You will work with internal teams and external counsel to ensure complete documentation, support large-scale records

Qualifications

• 2-3 years relevant experience in records or information management
• Qualification in Archives and Records Management or Library/Information Studies desirable
• Subject knowledge in asset management (aircraft leasing, sales, securitization) is beneficial
• Advanced IT skills with MS Excel and Word essential
• Strong time-management with deadlines and ability to work across time zones

Responsibilities

• Track transactions from activity to completion of documentation
• Liaise with external counsel, customers and internal teams to ensure complete docs within timelines
• Process softcopy and original documents to internal standards
• Track outstanding items and escalate issues as needed
• Manage original chain of title documents for the portfolio
• Support novating/selling aircraft; review lease docs and confidentiality provisions
• Implement records retention policies and archival procedures
• Manage offsite storage relationships and storage area layouts
• Assist in large-scale projects to migrate/merge records across storage environments
• Field queries on documentation status and provide general CNX support

Skills

Records management

Time management

Deadline oriented

Education

Archives and Records Management qualification

Library & Information Studies

Tools

MS Excel

MS Word

Job description

SMBC Aviation Capital is seeking an Analyst/AVP for Commercial Negotiation & Execution (Document Management) in Dublin. You will oversee tracking and processing of all contractual records, closing docs for new transactions, and maintaining extensive existing portfolios.

The role includes system projects, process improvements, and ensuring timely, accurate document execution. You will work with internal teams and external counsel to ensure complete documentation, support large-scale records