Assistant Vice President - Fund Accounting

Waystone; Dublin; Hybrid; EUR 110,000 - 160,000; Full time

Job summary

Waystone in Ireland seeks an AVP to oversee Private Credit Fund Accounting services, acting as a subject matter expert and mentor. You will ensure timely NAV calculations, GL maintenance and regulatory compliance across portfolios.

The role requires leading complex fund structures, coordinating with auditors and stakeholders, and driving improvements in processes and controls within a global asset-servicing environment.

Qualifications

• Minimum 6 years' experience in Fund Administration, specializing in Private Credit.
• Experience reviewing complex fund structures and leading client relationships.
• Experience developing junior team members.

Responsibilities

• Oversee month-end, quarter-end and year-end close processes and NAV calculations.
• Review fund documents to ensure proper accounting and reporting obligations.
• Develop and maintain relationships with fund managers, auditors and stakeholders.
• Assist management with ad hoc projects and process improvements.
• Serve as SME for FIS VPM and related fund accounting processes.

Skills

US GAAP

IFRS

Advanced Excel

Fund accounting

Client relationship management

Education

Bachelor’s degree in finance or related field

Tools

FIS VPM

Job description

About Waystone

Waystone is a leading asset-servicing solutions provider of institutional governance, administration, risk and compliance services to financial institutions. With over 25 years’ experience and a comprehensive range of specialist services to its name, Waystone helps our clients structure, operate and grow through our expertise, innovation and digitisation, backed by the operational scale to support global expansion.

Summary: Reporting to the Director, the AVP will play a key role in the oversight and delivery of Private Credit Fund Accounting Services, acting as a subject matter expert, supporting strategic client relationships, mentoring team members, and ensuring the highest standards of operational excellence and client service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review and understand Fund documents and structures to ensure proper application of accounting and reporting obligations.
• Oversee month-end, quarter-end, and year-end close processes, net asset value (NAV) calculations, and general ledger maintenance for private credit portfolios.
• Monitor complex credit instruments (such as term loans, delayed draw loans, revolving credit facilities and structured credit instruments, including interest accruals, pay-downs, drawdowns and PIK (Payment-in Kind) interest.
• Complete daily operational deliverables and ensure all internal deadlines and controls are met.
• Review and prepare the annual financial statements and supporting information in relation to the year-end audit.
• Support external auditor requests during the annual audits, tax workpaper preparation, and independent price verification of illiquid credit assets.
• Develop and maintain strong relationships with fund managers, auditors, depositaries and other stakeholders.
• Ensure adherence to internal controls and regulatory requirements.
• Contribute to initiatives aimed at enhancing operational efficiency and client service delivery.
• Work independently while collaborating effectively with team members and management.
• Serve as a Subject Matter Expert for FIS VPM and related fund accounting processes.
• Support system enhancements, testing, process improvements and automation initiatives.
• Provide guidance and knowledge sharing to junior team members.
• Assist management with ad hoc projects, onboarding of new funds, and process documentation as required.

REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION

• Bachelor’s degree in finance, economics, business, technology or related field.
• Minimum 6 years' experience in Fund Administration, specializing in Private Credit, including experience reviewing complex fund structures, leading client relationships and supporting junior team development.

EXPERIENCE

• Technical Proficiency:
• Hands-on experience or oversight of FIS VPM.
• Strong understanding of Private Credit waterfall calculations; carried interest models and complex fund structures.
• Strong grasp of US GAAP, IFRS, and credit-specific transaction lifecycles.
• Advanced Microsoft Excel skills.
• Industry Knowledge:
• Strong knowledge of Private Credit Funds and Fund Accounting operations.