Junior Associate - Global Registration Services

Waystone; Cashel; Hybrid; EUR 60,000 - 80,000; Full time

Job summary

Waystone is seeking a Fund Registration professional to manage cross-border fund registrations and ongoing regulatory compliance for UCITS, AIFs, and related structures.

You will coordinate with regulators and local agents, maintain registrations, and ensure timely reporting and updates to KIIDs, financial statements, and related disclosures.

Qualifications

• Excellent oral and written communication in English.
• Strong attention to detail and accuracy in all tasks.
• Ability to prioritise multiple tasks concurrently.
• Collaborate with colleagues across geographic and functional boundaries.
• High integrity and focus on client service.
• Self-motivation and confidence to work independently.
• Solid experience with Salesforce, Excel and PowerPoint.

Responsibilities

• Managing fund registration processes across multiple jurisdictions.
• Coordinating regulator notifications and document translations.
• Filing fund registrations, private placements and NPPR requests globally.
• Maintaining fund permissions and updating regulatory documents on time.
• Serving as point of contact for passporting questions from regulators, agents, and colleagues.
• Liaising with Legal & Compliance on regulatory changes affecting funds.
• Documenting processes to standardise workflows and reporting fund status.

Skills

Excellent communication

Attention to detail

Prioritisation

Collaboration across teams

Integrity and client service

Self-motivation and confidence

English fluency

Education

B.A. degree

Tools

Salesforce

Excel

PowerPoint

Job description

About Waystone

Waystone is a leading asset-servicing solutions provider of institutional governance, administration, risk and compliance services to financial institutions. With over 25 years’ experience and a comprehensive range of specialist services to its name, Waystone helps our clients structure, operate and grow through our expertise, innovation and digitisation, backed by the operational scale to support global expansion

Summary: This role sits within a team focused on the day-to-day activity needed to ensure the UCITS, AIFs and other fund structures Waystone manages the obtaining and retaining appropriate marketing permissions globally.

The role requires you to interact with regulators, particularly the CBI & CSSF, as well as to work closely with colleagues and service providers across functional and geographic boundaries to implement and maintain fund registrations for a diverse range of clients. Broadly, you will be:

• Managing autonomously the fund registration process in various countries
• Maintaining fund authorisation in different target markets
• Ensuring that funds comply with all ongoing regulatory reporting obligations, including prospectus updates, new product launches, KIIDs and financial statement submissions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Registration/notification filing preparation:
  • Collation of fund documents
  • Coordinating document translations with relevant internal & external parties
  • Completion of regulator notification letters
• Filing/applying for fund registrations, private placements and NPPR requests with home and ‘host’ regulators globally
• Working with local agents to update existing agreements as funds are added/removed from relevant jurisdictions
• Maintaining a fund’s permissions on an ongoing basis, and to agreed timelines, through:
  • filing updated fund documentation and financial reports with national regulators in the registration jurisdictions
  • notifying regulators of all notifiable events, (new share classes, deregistered share classes, mergers, name changes, closed funds etc.)
• Point of contact for any questions or document requests relating to passporting activity from:
  • National regulators
  • Local agents
  • Colleagues
• Liaising with Legal & Compliance to maintain awareness of upcoming changes of local legislation that may affect the status or reporting requirements of funds marketed in those jurisdictions.
• Work collaboratively with team to ensure process and procedure is documented and standardised where possible.
• Maintaining records within Salesforce on fund marketing registrations, private placements, and private placements across the Waystone Group
• Quarterly board reporting on fund status, including confirming compliance with local requirements
• Client query response
• Identifying & implementing enhancements to support longer-term business growth.

REQUIREMENTS

Education

• Third level, minimum B.A. degree

Experience

• Excellent oral and written communication skills in English
• Strong attention to detail.
• A working knowledge of another European language would be a plus.
• Excellent organisational skills – an ability to prioritise multiple tasks concurrently while maintaining attention to detail.
• Collaboration with colleagues across geographic and functional boundaries
• High levels of personal integrity and client service
• Self-motivation and confidence
• Minimum B.A. degree
• Solid computer skills particularly in Salesforce, or similar CRM system, Excel, and PowerPoint.