Assistant Procurement Manager

SSG HOTELS PTE. LTD.; Dublin; On-site; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Discounts on hotel stays

Access to learning tools

Yearly staycation

Job summary

SSG HOTELS PTE. LTD. offers an exciting opportunity at The Garcha Group for a role focused on procurement and financial management. The successful candidate will assist the CEO in controlling budgets, conduct market research to identify suppliers, and prepare essential financial reports.

Key skills include strong negotiation abilities, proficiency in procurement software, and clear communication with vendors. Ideal candidates will have experience in managing financial activities and maintaining accurate records. Join our team to enhance operational efficiency.

Qualifications

• Experience in procurement and financial management.
• Strong communication skills with internal and external stakeholders.

Responsibilities

• Assist the CEO with financial budgets and forecasting.
• Conduct market research on vendors and products.
• Maintain inventory records and monitor stock levels.
• Prepare reports on purchasing activities for management.

Skills

Record keeping

Task management

Clear communication

Negotiation

Market research

Procurement software

Problem-solving

Job description

Overview

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

• Maxwell Reserve, Autograph Collection Hotel (Marriott)
• The Vagabond Club, a Tribute Portfolio Hotel (Marriott)
• The Serangoon Club, a Tribute Portfolio Hotel (Marriott)

Restaurants & Bars

• Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)
• Whiskey Library & Jazz Club (The Vagabond Club)
• GupShup (The Serangoon House)

Group Benefits

• As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels worldwide.
• As an associate of a Marriott hotel, you have access to the "Global Learning + Development" tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey.
• 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.
• 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars.

Responsibilities

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.
• Knowledge of procurement process (RFQ, RFP, creating and issuing of Purchase Orders, verifying invoices against purchase orders and work completed, etc.).
• Conduct research on available vendors to determine the best pricing and product/service quality.
• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies, and government agencies.
• Respond to queries from finance and facilitate matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.
• Facilitate government grants including grant approval process and post-award compliance; ensure timelines are met.
• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.
• Office management: dispatch and collection of correspondence within the Garcha Group and submit and reconcile expense reports.
• Updating inventory count and maintaining inventory records; keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates.
• Conduct market research to identify new suppliers, products, and technologies; stay updated on market trends, price fluctuations, and industry regulations to inform purchasing decisions.
• Monitor stock levels and coordinate with the warehouse or inventory team to maintain optimal inventory levels; identify shortages or excesses and take appropriate action.
• Assist in developing and monitoring departmental budgets; ensure purchasing activities align with approved budgets and financial guidelines.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance; generate reports for management review to provide insights and support decision-making.
• Any other duties/tasks as requested by management.

Skills

• Ability to accurately process and maintain detailed records and documents.
• Capable of managing multiple tasks simultaneously and prioritizing work effectively.
• Clear and professional communication with suppliers, vendors, and internal stakeholders.
• Proficient in negotiating favorable terms, conditions, and prices with suppliers.
• Capable of conducting market research and analyzing data to make informed purchasing decisions.
• Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
• Familiarity with procurement policies, procedures, and industry standards.
• Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.