Assistant Accounts Administrator

Search-Select LTD; Cork; On-site; GBP 20,000 - 30,000; Full time

Job summary

Search-Select LTD seeks an Assistant Accounts Administrator to join their team. You will process daily invoices, post bank transactions and support reconciliations with the Mauritius team in a fast-paced environment.

You’ll work on payment runs, manage payables/receivables, and handle invoice queries, requiring attention to detail and strong Excel/Word/Outlook skills. Remote collaboration with a flexible schedule may be involved.

Qualifications

• Pursuing a recognised accounting qualification (AAT/CAT) or similar.
• Experience with a law firm time-recording/billing system is a plus, full training provided.
• Proficient in Word, Excel and Outlook.

Responsibilities

• Process daily sales invoices and post to the accounting system.
• Handle invoice-related queries and assist with invoice preparation.
• Post office and client bank transactions daily.
• Collaborate with Mauritius-based team on bank reconciliations.
• Ensure timely bank reconciliations by the Mauritius group.
• Coordinate daily payment runs and obtain approvals.
• Manage accounts payable and obtain supplier invoice approvals.
• Arrange payments in line with instructions.
• Raise ad-hoc cheques when required.
• Oversee accounts receivable and follow up on overdue invoices.

Skills

AAT/CAT progress

Office suite

Attention to detail

Data accuracy

Deadline management

Communication skills

Remote team experience

Education

AAT/CAT qualification

Tools

Accounting software

Job description

Our client seeks an Assistant Accounts Administrator to join their team.

Key Responsibilitie s.

• Processing of sales invoices on a daily basis and posting to the company's accounting system;
• Dealing with extensive range of queries and requests for assistance from the business in relation to the preparation of invoices;
• Daily posting of office and client bank transactions;
• Dealing with queries from Mauritius-based Processing Team in relation to bank reconciliations;
• Ensuring that bank reconciliations are being performed on a timely basis by the Mauritius Group Processing Team;
• Co-ordinating the daily payment run(s), processing the payments and arranging approval for payments in accordance with the relevant mandates;
• Managing accounts payable, inputting supplier invoices into the company's accounts payable software and obtaining approval from expense approvers;
• Arranging the payment of accounts payable and other payments in line with instructions provided;
• Raising cheques on an ad-hoc basis as required;
• Managing the company's accounts receivable in conjunction with other team members. This will involve identifying overdue invoices, liaising with Fee Earners as appropriate and then following up.

Key Skills and Experience:

• Currently holds, is working towards, or is interested in working towards a recognised accountancy qualification (e.g. AAT, CAT);
• Experience of using a law firm time-recording/billing system would be an advantage, however full training on systems will be provided;
• Proficient in the use of the Microsoft Office suite of applications, specifically Word, Excel and Outlook;
• Knowledge of VAT would be very useful, but not essential as full training will be provided;
• Attention to detail and the ability to spot and question data errors (words and figures);
• Ability to prioritise workload and plan ahead to meet deadlines;
• Flexibility - on occasions working beyond normal finish times will be required;
• Excellent verbal and written communication skills;
• Ability to deal with a wide and varied range of queries and requests for assistance from throughout the business.
• Comfortable working with a remote team;

Quote job ref: 16813