AP/AR Specialist & Office Administrator

Singapore Human Resources Institute (SHRI); Dublin; On-site; EUR 32,000 - 46,000; Full time

Job summary

Singapore Human Resources Institute (SHRI) in Ireland is seeking an Accounts (AP/AR) & Office Administrator to join our Finance & HR team. This role blends day-to-day AP/AR with general office administration to ensure smooth finance operations and a well-run office environment.

The ideal candidate is organized, numerate, and comfortable multi-tasking, with 2–3 years of relevant experience in AP/AR and/or office administration, preferably with exposure to Singaporean practices.

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration or a related field.
• 2–3 years of relevant working experience in AP/AR and/or office administration, preferably in Singapore.
• Working knowledge of accounting software (e.g. Sage or similar) is an advantage.
• Proficient in Microsoft Office, particularly Excel.
• Meticulous, well-organised, and able to manage multiple priorities independently.
• Good interpersonal and communication skills, with a service-oriented mindset.
• Able to work independently as well as collaboratively within a small team.

Responsibilities

• Process supplier invoices, verify accuracy and obtain proper approvals before payment.
• Prepare and process payment runs (cheque, GIRO, telegraphic transfer) in a timely manner.
• Reconcile supplier statements and follow up on discrepancies with vendors.
• Maintain proper filing and documentation of AP records for audit purposes.
• Monitor payment schedules to ensure invoices are settled within credit terms.
• Generate and issue customer invoices, credit notes and statements of account accurately and on time.
• Monitor and follow up on outstanding receivables; assist in debt collection where required.
• Perform bank reconciliations and match incoming payments to customer accounts.
• Liaise with customers on billing queries and resolve discrepancies promptly.
• Support month-end closing activities related to AR, including aging reports.
• Manage day-to-day office operations, including procurement of office and pantry supplies.
• Coordinate with building management and vendors on office maintenance, security and facilities matters.
• Handle incoming/outgoing correspondence, courier arrangements and front-desk support as needed.
• Support HR and management with administrative tasks, including filing, data entry and record-keeping.
• Manage IT asset inventory, including laptops and office equipment — tracking issuance, returns and asset tagging.
• Coordinate onboarding/offboarding IT logistics, such as preparing equipment for new hires and retrieving assets from leavers.
• Liaise with IT vendors/service providers on equipment procurement, repairs and warranty matters.
• Maintain an up-to-date IT asset register and support periodic stock checks/audits.
• Ensure compliance with company policies on record-keeping and data protection (PDPA).

Skills

Interpersonal skills

Communication

Multitasking

Numeracy

Education

Accounting/Finance/Business Administration degree

Tools

Microsoft Excel

Sage or similar accounting software

Job description

Singapore Human Resources Institute (SHRI) in Ireland is seeking an Accounts (AP/AR) & Office Administrator to join our Finance & HR team. This role blends day-to-day AP/AR with general office administration to ensure smooth finance operations and a well-run office environment.

The ideal candidate is organized, numerate, and comfortable multi-tasking, with 2–3 years of relevant experience in AP/AR and/or office administration, preferably with exposure to Singaporean practices.