Administrative Assistant

Jobtailor; Tipperary; On-site; EUR 27,000 - 36,000; Full time

Job summary

Jobtailor in Ireland is seeking an organized admin professional to support the Drawing Office. You will help manage documentation, assist with a new drawing management system, and coordinate approvals for engineering drawings and SOPs.

You will work closely with Drawing Office staff, maintain filing and archiving, prepare reports on drawing status, and help implement new systems while ensuring compliance with site procedures and regulatory requirements.

Qualifications

• Diploma or equivalent qualification in Administration, Business Support or related field.
• Experience in pharmaceutical, manufacturing or regulated environment is advantageous.
• Excellent written and verbal communication skills.
• Ability to read, interpret and understand engineering procedures and documentation.
• Strong organizational and planning skills with attention to detail.
• Ability to work independently while contributing to team goals.

Responsibilities

• Support daily operations of the Drawing Office.
• Assist with implementing a new drawing management system.
• Coordinate approvals for engineering drawings and SOPs as MEDS steward.
• Manage filing, archiving and maintenance of controlled documentation and drawings.
• Provide administrative and operational support to Drawing Office personnel.
• Monitor and maintain office supplies and resources.
• Prepare and distribute reports and metrics relating to drawing status and document workflows.
• Support introduction and operation of new Drawing Office systems and processes.
• Ensure documentation is maintained accurately and in compliance with site procedures and regulatory requirements.

Skills

Document Management

Regulatory Compliance

Engineering Procedures Interpretation

Administrative Support

Report Preparation

Filing and Archiving

Attention to Detail

Organizational Skills

Planning Skills

Workflow Management

Education

Diploma in Administration

Diploma in Business Support

Tools

MEDS document management system

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

Job description

Responsibilities

• Support the daily operations of the Drawing Office
• Assist with the implementation of a new drawing management system
• Act as a MEDS steward, coordinating the approval process for engineering drawings and associated site Standard Operating Procedures (SOPs)
• Manage the filing, archiving, and maintenance of controlled documentation and drawings
• Provide administrative and operational support to Drawing Office personnel across various functional areas
• Monitor and maintain office supplies and resources
• Prepare and distribute reports and metrics relating to drawing status and document workflows
• Support the successful introduction and operation of new Drawing Office systems and processes
• Ensure documentation is maintained accurately and in compliance with site procedures and regulatory requirements

Requirements

• Diploma or equivalent qualification in Administration, Business Support, or a related discipline.
• Previous experience in a pharmaceutical, manufacturing, or regulated environment would be advantageous.
• Excellent written and verbal communication skills.
• Ability to read, interpret, and understand engineering procedures and documentation.
• Strong organizational and planning skills with excellent attention to detail.
• Effective teamwork and interpersonal abilities.
• Flexibility and adaptability to changing priorities.
• Ability to work independently while contributing to team goals.
• Strong administrative and document management capabilities.
• Experience using Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, MEDS document management system (or similar electronic document management systems) is preferred.

Hard Skills

• Document Management
• Regulatory Compliance
• Engineering Procedures Interpretation
• Administrative Support
• Report Preparation
• Filing and Archiving
• Attention to Detail
• Organizational Skills
• Planning Skills
• Workflow Management

Soft Skills

• Written Communication
• Verbal Communication
• Teamwork
• Interpersonal Abilities
• Flexibility

Certifications & Qualifications

• Diploma in Administration
• Diploma in Business Support