Administrative Officer II

Maynooth University; Maynooth; On-site; EUR 47,000 - 67,000; Full time

Job summary

Maynooth University is seeking an Administrative Officer II to support the Examinations Office. The role coordinates and organises university conferring ceremonies, supervises the PhD submission process, and helps develop a new exam paper management system.

It also handles the distribution of prizes and certificates to graduates. The successful candidate will be a team player with strong communication skills, able to manage detailed processes, and capable of leading part of a deadline-driven

Qualifications

• High level of organisation and attention to detail.
• Strong communication and interpersonal skills.
• Ability to work as part of a team and handle multiple priorities.

Responsibilities

• Coordinate and organise university conferring ceremonies.
• Supervise the PhD submission process.
• Develop and implement a new exam paper management process.
• Coordinate and distribute prizes and certificates to graduates.
• Support enhancements to student experience and assessment services.
• Lead part of the Examinations Office team to meet deadlines.

Skills

Organised

Communication

Teamwork

Process management

Job description

Department: Examinations Office

Vacancy ID: 044403

Closing Date: 25-Oct-2026

The Examinations & Assessment Office requires a highly organised and efficient administrator to to support the work of a very busy office.

Among the chief responsibilities, the appointee will co-ordinate and organise the University conferring ceremonies, supervise the PhD submission process and be instrumental in developing a new exam paper management process. They will also be responsible for the coordination and distribution of the Universities annual prizes and certificates to all graduates.

The person appointed must be a team player and have the ability to communicate confidently and effectively. They will work with the existing Examinations & Assessment team to deliver enhancements to the student experience and to practices as appropriate. The successful candidate will be organised and logical, with an ability to develop and manage detailed processes. They will work to lead part of the team in a deadline driven office, to support the delivery of key assessment-related services to students and staff.

Administrative Officer II (2026) Salary Scale: €47,387 – €67,129 p.a. (9 points)Appointments will be made in accordance with public sector pay provisions.

Closing Date 23:30hrs (local Irish time) on Sunday, 25th October 2026

Applications must be submitted by the closing date and time specified above. Any applications which are still in progress at the closing time on the specified closing date will be cancelled automatically by the system.

Late applications will not be accepted.

Maynooth University is an equal opportunities employer

The position is subject to the Statutes of the University