Administrative & Logistics Specialist — Data-Driven Growth

Wgnstar; Leixlip; On-site; EUR 28,000 - 40,000; Full time

Benefits offered by this job

Discounted rates of on-site facilities

Free on-site car parking

Reward & Recognition Programme

Employee Assistance Programme

Learning and development

Opportunities for career progression

Job summary

WG NSTAR is seeking an Administrative Assistant to provide essential support across manufacturing operations. You will uphold SOPs with a focus on safety, quality, people and customers while developing your own skills in a technical environment.

The role requires advanced Excel proficiency, data gathering and reporting via pivot tables and VLOOKUP, plus comfort with SharePoint, SAP-like systems, and Power BI for automated insights. Monday–Friday 39 hours.

Qualifications

• Highly proficient in Microsoft applications, in particular Advanced Excel, with ability to analyse data using pivot tables and VLOOKUP.
• System and project management skills; comfortable navigating multiple internal and external systems to deliver on timelines.
• Excellent written and verbal communication to collaborate with suppliers, factory customers and stakeholders.

Responsibilities

• Support onboarding processes and related training tracking.
• Track onboarding and badging escalations including WIFI access and Fab onboarding.
• Manage office equipment ordering and liaise with IT on office needs.
• Process purchase orders, track service PO invoicing and reconcile payments.
• Analyse tool installation schedules to forecast resources and PO requirements.
• Compile SSP data analysis and KPI reports (Safety, Escalations, Headcount).
• Maintain Supplier FAQ site and external/internal SharePoint; manage scope-of-work in Fieldglass and Highwire.

Skills

Advanced Excel

Data analysis

Communication

Project management

Education

Diploma in Supply Chain Management, Business or related discipline

Tools

Power BI

SharePoint

Office 365

Job description

WG NSTAR is seeking an Administrative Assistant to provide essential support across manufacturing operations. You will uphold SOPs with a focus on safety, quality, people and customers while developing your own skills in a technical environment.

The role requires advanced Excel proficiency, data gathering and reporting via pivot tables and VLOOKUP, plus comfort with SharePoint, SAP-like systems, and Power BI for automated insights. Monday–Friday 39 hours.