Administrative Assistant & Logistics Support

Wgnstar; Leixlip; Presencial; EUR 28.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Discounted rates of on-site facilities

Free on-site car parking

Reward & Recognition Programme

Employee Assistance Programme

Learning and development

Opportunities for career progression

Descripción de la vacante

WG NSTAR is seeking an Administrative Assistant to provide essential support across manufacturing operations. You will uphold SOPs with a focus on safety, quality, people and customers while developing your own skills in a technical environment.

The role requires advanced Excel proficiency, data gathering and reporting via pivot tables and VLOOKUP, plus comfort with SharePoint, SAP-like systems, and Power BI for automated insights. Monday–Friday 39 hours.

Formación

• Highly proficient in Microsoft applications, in particular Advanced Excel, with ability to analyse data using pivot tables and VLOOKUP.
• System and project management skills; comfortable navigating multiple internal and external systems to deliver on timelines.
• Excellent written and verbal communication to collaborate with suppliers, factory customers and stakeholders.

Responsabilidades

• Support onboarding processes and related training tracking.
• Track onboarding and badging escalations including WIFI access and Fab onboarding.
• Manage office equipment ordering and liaise with IT on office needs.
• Process purchase orders, track service PO invoicing and reconcile payments.
• Analyse tool installation schedules to forecast resources and PO requirements.
• Compile SSP data analysis and KPI reports (Safety, Escalations, Headcount).
• Maintain Supplier FAQ site and external/internal SharePoint; manage scope-of-work in Fieldglass and Highwire.

Conocimientos

Advanced Excel

Data analysis

Communication

Project management

Educación

Diploma in Supply Chain Management, Business or related discipline

Herramientas

Power BI

SharePoint

Office 365

Descripción del empleo

WGNSTAR is a dynamic and growing company with a global footprint. Primarily focused on the semiconductor industry, we provide a platform for you to expand your career with knowledge gained on the job training, and tailored development. We know we need talented people like you that hold similar values, which is why we do not put limits on learning, development, industry, and personal growth. Start your path to a WG NSTAR career today!

The Purpose of the Role

As an Administrative Assistant, you will provide administrative support in key areas throughout the manufacturing process. Your goal is to adhere to standard operating procedures with a focus on safety, quality, people, and customer. Your success will contribute to the facilities throughput while simultaneously developing your own skills in a coveted and highly technical industry.

Person Specification

• Highly proficient in Microsoft applications in particular Advanced Excel. Ability to gather data, effectively compile, analyse & report out through pivot-tables, graphs, v-look up, etc.
• System and project management skills: Comfortable with navigating variety of internal and external systems and applications. Effectively manage project deliverables to timelines
• Excellent communication - written and verbal: Ability to communicate and collaborate effectively with multiple suppliers, factory customers, and stakeholders with high level of professionalism

Work Schedule

39-hour regular working week (Monday to Friday)

Principal Duties And Responsibilities

• Actively support the onboarding process.
• Track supplier required training to closure. Field incoming onboarding and badging escalations related to badge issues, WIFI access, troubleshooting onboarding issues, communicating proper process for onboarding including Fab access.
• Supplier office and equipment requirements: Manage ordering of phones and laptops where applicable, managing office space and locker allocations, liaising with site services and IT on office and equipment requirements.
• Issue shopping carts for purchase order creation, track and reconcile service purchase orders to ensure they are being invoiced correctly and on time.
• Analyse tool install schedule to forecast upcoming resources and PO requirements for tool installation, conversions and de-install.
• Compile and report out on critical SSP data analysis and KPI's e.g. Safety, Escalations, Headcount tracking, etc.
• Manage Supplier FAQ site and external and internal SharePoint. Maintain Fieldglass and Highwire scope of work management and delegation, and other third party required site applications.

Role Requirements

• Additional technical data analytics skills such as creating Power BI reports and/or other similar types of data analytics tools. Ability to crunch data and use other data analytical skills to create automated reports and system solutions to drive efficiencies.
• Exhibits skills capable of driving value and improvements in the supply chain areas of cost, quality, availability, and technology
• Diploma in Supply Chain Management, Business or related discipline
• 3+ years of work experience in a Supply Chain, Engineering or Business Administration support role.

Benefits Of Working With WGNSTAR

• Discounted rates of on-site facilities
• Free on-site car parking
• Reward & Recognition Programme
• Employee Assistance Programme
• Learning and development
• Opportunities for career progression

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

WGNSTAR does not require assistance from Recruitment Agencies. Thank you.

Equal Opportunities Employer

WG NSTAR is an Equal Opportunity Employer in accordance with The Employment Equality Acts. WG NSTAR places strong emphasis on equal employment, encourage diversity in the workplace, and apply an open-door policy for inclusion of all employees. Our diversity program encourages people from any gender, background, ethnicity, culture, education, and experience to join the company and more importantly build a career through employee development.