Administrative Assistant

Analog Devices; Limerick; On-site; EUR 15,000 - 21,000; Part time

Benefits offered by this job

Pro-rated salary

Pension

Healthcare

Employee stock purchase plan

Flexible scheduling

On-site parking

Job summary

Analog Devices, Inc. in Limerick, Ireland, is seeking a highly organized Administrative Assistant (Part-Time) to support a busy engineering leadership team. This 20-hours-per-week role is on-site at Raheen Business Park, with flexible scheduling across Monday to Friday.

You will coordinate calendars, travel, reporting, onboarding, and office logistics, maintaining SharePoint sites and being the friendly contact for the team in a fast-paced, global environment.

Qualifications

• 2+ years of administrative, office coordination, or executive support experience.
• Excellent organizational skills and ability to multitask.
• Clear, professional written and verbal communication.
• Discretion and sound judgment with confidential information.
• Collaborative, can-do attitude in a fast-paced, global environment.

Responsibilities

• Manage calendars, meeting scheduling, and room bookings for senior leaders across international time zones.
• Organize travel arrangements and process expense reports in line with company policy.
• Coordinate logistics for on-site events, leadership visits, workshops, and team meetings (catering, access).
• Prepare, format, and proofread documents, presentations, and communications for internal distribution.
• Support purchase requisitions, purchase orders, and invoice tracking with Finance and Procurement.
• Assist with onboarding logistics for new hires: desk setup, equipment requests, scheduling.
• Maintain distribution lists, organization charts, SharePoint/Teams sites, and trackers.
• Act as a friendly, reliable contact for the team, handling queries discreetly.

Skills

Admin experience

MS Office 365

Organizational skills

Communication skills

Discretion

Tools

Concur

Workday

Job description

About Analog Devices

Analog Devices, Inc. (NASDAQ: ADI) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, AI, and software technologies into solutions that combat climate change, reliably connect humans and the world, and help drive advancements in automation and robotics, mobility, healthcare, energy and data centers. With revenue of more than $11 billion in FY25, ADI ensures today's innovators stay Ahead of What's Possible. Learn more at www.analog.com and on LinkedIn and X.

Position Summary

Administrative Assistant (Part-Time)

Analog Devices — Limerick, Ireland | 20 hours per week

Location: Raheen Business Park, Limerick, Ireland (on-site)

Hours: 20 hours per week, part-time — flexible scheduling across Monday to Friday

Contract: Permanent, part-time

Category: Business Support / Administration

The Role

We are seeking a highly organized and proactive Administrative Assistant to join our team in Limerick on a part-time basis (20 hours per week). You will provide administrative and coordination support to a busy engineering leadership team, helping the organization run smoothly day to day. This role suits someone who enjoys variety, works well with people at all levels, and takes pride in getting the details right. Working hours are flexible and can be arranged to suit both the business and the successful candidate for example, mornings across five days or full days across three.

What You'll Do

• Manage calendars, meeting scheduling, and room bookings for senior leaders, including coordination across international time zones
• Organize travel arrangements (flights, hotels, transport) and process expense reports in line with company policy
• Coordinate logistics for on-site events, leadership visits, workshops, and team meetings, including catering and visitor access
• Prepare, format, and proofread documents, presentations, and communications for internal distribution
• Support purchase requisitions, purchase orders, and invoice tracking with Finance and Procurement
• Assist with onboarding logistics for new hires desk setup, equipment requests, and first-week scheduling
• Maintain distribution lists, organization charts, SharePoint/Teams sites, and shared trackers
• Act as a friendly, reliable point of contact for the team, handling queries and ad-hoc requests with discretion

What You'll Bring

• 2+ years of administrative, office coordination, or executive support experience (or equivalent)
• Strong proficiency with Microsoft Office 365 — Outlook, Teams, PowerPoint, Excel, SharePoint
• Excellent organizational skills with the ability to prioritize and manage multiple tasks independently
• Clear, professional written and verbal communication skills
• Discretion and sound judgment when handling confidential information
• A collaborative, can-do attitude and comfort working in a fast-paced, global environment

Desirable

Desirable: experience supporting senior leaders in a multinational or technology environment; familiarity with Concur, Workday, or similar enterprise systems.

What We Offer

• Competitive pro-rated salary and benefits, including pension, healthcare contribution, and employee stock purchase plan
• Genuine flexibility on how the 20 hours are scheduled each week
• A modern campus in Raheen with free parking, subsidized restaurant, and on-site amenities
• The opportunity to work at the heart of one of Ireland's leading technology employers

Equal Opportunity

Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.

Export Licensing

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.