Accounts Payable & Purchasing Administrator

E‑Frontiers; Dublin; On-site; EUR 36,000 - 48,000; Full time

Job summary

E‑Frontiers is seeking an Accounts Payable & Purchasing Administrator to support supplier payments, purchasing and subcontractor administration within an international construction environment.

The role involves processing invoices, PO matching, CMiC uploads, payment runs and ROS payments, while coordinating purchasing activities and maintaining records across finance and surveying teams.

Qualifications

• At least 2 years' experience in accounts payable, purchasing or a similar role.
• Understanding of invoice processing, supplier payments and purchase order matching.
• Excellent numerical accuracy and organisational skills, with the ability to manage competing deadlines.
• Proficient with Excel/Outlook and ERP systems.
• Strong communication with suppliers, subcontractors and internal stakeholders; construction experience is a plus.

Responsibilities

• Process supplier and subcontractor invoices, match invoices against purchase orders, upload invoices to CMiC and prepare payment runs.
• Manage payment administration, including Requests for Payment (RFPs), retention releases, payment remittances and payments through ROS.
• Coordinate purchasing activities by pricing material requisitions, placing orders, sourcing suppliers, reviewing prices and ordering PPE.
• Maintain subcontractor pre-qualification records and insurance certificates, issue final account statements and subcontracts via DocuSign, and keep project documentation up to date.
• Maintain the company Asset Register, update purchase logs and provide general administrative support to the Finance and Surveying teams.

Skills

Accounts Payable

Purchasing

Finance administration

Excel

Outlook

ERP systems

Communication

Attention to detail

Tools

CMiC

DocuSign

ROS

Job description

Accounts Payable & Purchasing Administrator

Are you an organised, detail-oriented finance professional looking for your next opportunity? Join an established international construction group delivering high-quality interior fit-out and construction projects for leading clients.

This is an excellent opportunity for an Accounts Payable & Purchasing Administrator to play a key role in supplier payments, procurement and subcontractor administration, working closely with Finance, Quantity Surveying and Project Management teams.

Responsibilities:

• Process supplier and subcontractor invoices, match invoices against purchase orders, upload invoices to CMiC and prepare payment runs.
• Manage payment administration, including Requests for Payment (RFPs), retention releases, payment remittances and payments through Revenue Online Service (ROS).
• Coordinate purchasing activities by pricing material requisitions, placing orders, sourcing suppliers, reviewing prices and ordering Personal Protective Equipment (PPE).
• Maintain subcontractor pre-qualification records and insurance certificates, issue final account statements and subcontracts via DocuSign, and keep project documentation up to date.
• Maintain the company Asset Register, update purchase logs and provide general administrative support to the Finance and Surveying teams.

About You:

• At least 2 years' experience in Accounts Payable, purchasing, accounts administration or a similar role.
• Good understanding of invoice processing, supplier payments and purchase order matching.
• Excellent attention to detail, numerical accuracy and organisational skills, with the ability to manage competing deadlines.
• Proficient in Microsoft Office, particularly Excel and Outlook, with experience using accounting or ERP systems.
• Strong communication skills and the ability to build effective relationships with suppliers, subcontractors and internal stakeholders. Construction experience and familiarity with RCT or ROS are an advantage.