Accounts Payable Assistant

Panda Ireland; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Panda Ireland is seeking an organized Accounts Payable Assistant to support accurate and timely supplier invoice processing and payments.

You will work closely with suppliers and internal teams to resolve queries, reconcile accounts and maintain precise financial records in a fast-paced environment. This role requires experience in accounts payable, proficiency with ERP systems and strong Excel skills, with opportunities to contribute to process improvements and automation.

Qualifications

• At least one year’s experience within accounts payable or a similar finance role.
• Good understanding of accounts payable processes and basic accounting principles.
• Experience using an ERP system or accounting software.
• Strong Microsoft Excel skills, including pivot tables and data analysis.
• Excellent attention to detail and high level of accuracy.
• Strong organisational skills and ability to manage competing deadlines.
• Able to communicate confidently with suppliers and colleagues.
• Ability to work independently while contributing to a team.
• Experience with accounts payable automation or electronic payment platforms would be beneficial.
• A degree in accounting, finance or related subject would be advantageous but not essential.

Responsibilities

• Review, verify and process supplier invoices accurately and in line with approval procedures.
• Match invoices against purchase orders and investigate discrepancies.
• Enter invoice information into the accounting system for payment.
• Respond to payment and account queries from suppliers and internal stakeholders.
• Reconcile supplier statements and resolve outstanding balances.
• Support month-end and year-end accounts payable reconciliations.
• Prepare and maintain aged creditors reports and payment summaries.
• Collaborate with purchasing, receiving and operations to resolve disputes.
• Maintain records of invoices, payments and supplier correspondence.
• Assist audits by providing required documentation.
• Follow financial controls and tax requirements.
• Identify opportunities to improve accounts payable processes.
• Utilise automation and electronic payment tools to improve accuracy and efficiency.

Skills

Accounts payable experience

Excel

ERP software experience

Attention to detail

Education

Accounting/Finance degree

Tools

Accounting software

Job description

The Role

We are looking for an organised and detail-focused Accounts Payable Assistant to support the accurate and timely processing of supplier invoices and payments.

About The Role

Accounts Payable Assistant

Reports to: Accounts Payable Manager

The Role

We are looking for an organised and detail-focused Accounts Payable Assistant to support the accurate and timely processing of supplier invoices and payments.

Working closely with suppliers and internal teams, you will help resolve invoice queries, reconcile accounts and maintain accurate financial records. This is a busy role suited to someone with accounts payable experience who is confident working with financial systems, spreadsheets and high volumes of information.

What You’ll Be Doing

• Review, verify and process supplier invoices accurately and in line with approval procedures.
• Match invoices against purchase orders and investigate any discrepancies.
• Enter invoice information into the accounting system for payment.
• Respond to payment and account queries from suppliers and internal stakeholders.
• Reconcile supplier statements and resolve outstanding balances.
• Support accounts payable reconciliations during month-end and year-end.
• Prepare and maintain aged creditor reports and payment summaries.
• Work with purchasing, receiving and operational teams to resolve invoice disputes.
• Maintain accurate records of invoices, payments and supplier correspondence.
• Support internal and external audits by providing the required documentation.
• Follow company policies, financial controls and relevant tax requirements.
• Identify opportunities to improve accounts payable processes.
• Use automation and electronic payment tools to improve accuracy and efficiency.

What We’re Looking For

You will ideally have:

• At least one year’s experience within accounts payable or a similar finance role.
• A good understanding of accounts payable processes and basic accounting principles.
• Experience using an ERP system or accounting software.
• Strong Microsoft Excel skills, including pivot tables and data analysis.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational skills and the ability to manage competing deadlines.
• Confidence communicating with suppliers and colleagues across the business.
• The ability to work independently while contributing effectively within a team.
• Experience using accounts payable automation or electronic payment platforms would be beneficial.
• A degree in accounting, finance or a related subject would be advantageous but is not essential.

About You

About Us

We are Panda. We value waste.

We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve. (DE&I Policy Statement)