Accounts Payable Assistant

Uniphar Group; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Uniphar Medtech is seeking an Accounts Payable Assistant to join our Finance Team in Ireland. The role focuses on processing supplier invoices, ensuring payments are made on terms, and reconciling supplier accounts within the AP and GL ledgers.

You will support month-end processes, prepare AP reports, and collaborate with finance, purchasing and stakeholders to resolve issues and drive process improvements.

Qualifications

• 3+ years accounts payable experience.
• Experience in a service-driven, customer-focused environment.
• Ability to meet tight deadlines.

Responsibilities

• Process stock and non-stock supplier invoices to AP and GL ledgers.
• Process supplier payments to terms via electronic banking and record in AP/GL.
• Reconcile supplier accounts and monitor IC balances.
• Prepare monthly AP reports and highlight P&L/BS impacts in weekly reviews.
• Respond promptly to supplier queries and maintain strong relationships.
• Participate in system rollouts and cash optimisation initiatives.

Skills

Deadline driven

Organisation

Communication skills

Team player

Proactive & flexible

Tools

Excel

Job description

Purpose of the role:

Uniphar Medtech is looking for an Accounts Payable Assistant to join our team. We are a rapidly growing company, and we want you to be part of this amazing growth and expansion.
Reporting to the Finance Transaction Manager, the successful candidate will work as part of the Uniphar Medtech Finance Team. The primary purpose of the role is to ensure that stock and non-stock suppliers are paid to terms and that supplier accounts are reconciled.

Transaction Processing

• New supplier/principal set up following approval by the business
• Process stock invoices and code to accounts payable (AP) ledger and general ledger (GL)
• Scanning all stock & non-stock invoices to the system ensuring complete transparency
• Process supplier payments to agreed terms using electronic banking and record in AP ledger and GL
• Approval process for non-stock invoices and code to general ledger (GL)
• Process debit notes, fully recording reason and coding accurately to the AP ledger and GL
• Monitor IC balances and ensure timely settlements. Liaise with financial accountants
• Monitor cash balances always liaising with Treasury

Supplier and Bank Reconciliations

• Reconcile supplier accounts, matching payments in a timely manner to ensure ledger is up to date
• Reconcile bank accounts on a daily basis (or as required)
• Close reconciling items in a timely manner
• Escalate any material open items to the Team Leader for resolution

Reporting and Control

• Prepare monthly AP reports for the business e.g. top 10 suppliers by sales
• Review, follow up, and resolve aged GRNI items. Keep reporting team informed of any P&L or BS impact at review at weekly AP meeting

Business Support

• Respond to supplier requests /queries in a timely fashion to build and maintain supplier satisfaction
• Develop and maintain productive working relationship with finance , purchasing teams and stakeholders, both internal and external
• Provide specific management information on ad hoc basis

People

• Plan work load effectively
• Fully contribute to transactions processing team meetings
• Drive own development in conjunction with line manager

Processes

• Continually strive to simplify and standardise accounts payable processes
• Participate in process improvement initiatives. Strive towards “best-in-class”

Projects

• Active engagement, as required, as new systems & accounting tools are rolled out
• Support group and Uniphar Medtech cash initiatives e.g. cash pooling, working capital optimisation

Experience

• 3+ years accounts payable experience.
• Experience of, and ability to work to tight deadlines
• Experience in working in a service driven, customer focused environment

Competencies

• Ability to work in a deadline driven environment
• Excellent organisation skills with ability to prioritise workload
• Excellent communication skills, both written and oral
• Team player with a positive “can do” attitude. Flexibility to “do what it takes” to get job done
• Proactive, flexible and interested to work in a changing, growing and demanding environment

Computer Skills

• Excellent excel skills required

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