Accounts Payable Assistant

Uniphar; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Uniphar Medtech is seeking an Accounts Payable Assistant to join the Finance Team. You will ensure suppliers are paid to terms, code invoices to AP and GL, and reconcile supplier accounts.

The role involves processing payments, bank reconciliations, and preparing AP reports while supporting cash initiatives and process improvements. Ideal candidates have 3+ years AP experience, strong Excel skills, and a proactive, service-oriented mindset in a fast-growing environment.

Qualifications

• 3+ years accounts payable experience.
• Experience in a service-driven, customer focused environment.
• Ability to work to tight deadlines.
• Excellent organisation and communication skills.

Responsibilities

• Process stock & non-stock supplier invoices to AP ledger and GL.
• Process supplier payments to terms using electronic banking.
• Reconcile supplier accounts and bank balances; ensure ledger accuracy.
• Prepare monthly AP reports and monitor aged GRNI items.
• Support process improvements in accounts payable.

Skills

Accounts payable

Vendor management

Deadline-driven

Communication

Tools

Excel

Job description

Purpose of the role:Uniphar Medtech is looking for an Accounts Payable Assistant to join our team. We are a rapidly growing company, and we want you to be part of this amazing growth and expansion.Reporting to the Finance Transaction Manager, the successful candidate will work as part of the Uniphar Medtech Finance Team. The primary purpose of the role is to ensure that stock and non-stock suppliers are paid to terms and that supplier accounts are reconciled.Transaction ProcessingNew supplier/principal set up following approval by the businessProcess stock invoices and code to accounts payable (AP) ledger and general ledger (GL)Scanning all stock & non-stock invoices to the system ensuring complete transparencyProcess supplier payments to agreed terms using electronic banking and record in AP ledger and GLApproval process for non-stock invoices and code to general ledger (GL)Process debit notes, fully recording reason and coding accurately to the AP ledger and GLMonitor IC balances and ensure timely settlements. Liaise with financial accountantsMonitor cash balances always liaising with TreasurySupplier and Bank ReconciliationsReconcile supplier accounts, matching payments in a timely manner to ensure ledger is up to dateReconcile bank accounts on a daily basis (or as required)Close reconciling items in a timely mannerEscalate any material open items to the Team Leader for resolutionReporting and ControlPrepare monthly AP reports for the business e.g. top 10 suppliers by salesReview, follow up, and resolve aged GRNI items. Keep reporting team informed of any P&L or BS impact at review at weekly AP meetingBusiness SupportRespond to supplier requests /queries in a timely fashion to build and maintain supplier satisfactionDevelop and maintain productive working relationship with finance , purchasing teams and stakeholders, both internal and externalProvide specific management information on ad hoc basisPeoplePlan work load effectivelyFully contribute to transactions processing team meetingsDrive own development in conjunction with line managerProcessesContinually strive to simplify and standardise accounts payable processesParticipate in process improvement initiatives. Strive towards “best-in-class”ProjectsActive engagement, as required, as new systems & accounting tools are rolled outSupport group and Uniphar Medtech cash initiatives e.g. cash pooling, working capital optimisationExperience3+ years accounts payable experience.Experience of, and ability to work to tight deadlinesExperience in working in a service driven, customer focused environmentCompetenciesAbility to work in a deadline driven environmentExcellent organisation skills with ability to prioritise workloadExcellent communication skills, both written and oralTeam player with a positive “can do” attitude. Flexibility to “do what it takes” to get job doneProactive, flexible and interested to work in a changing, growing and demanding environmentComputer SkillsExcellent excel skills required#unipharmedtech