Accounts Payable Administrator [Code: 9874100]

HR Duo; Ireland; Remote; EUR 38,000 - 48,000; Full time

Job summary

Conaty Food & Catering Supplies is seeking an Accounts Payable Administrator to manage supplier invoices, creditor accounts, and payments, ensuring accuracy and timely processing. The role supports month-end close and collaborates with internal teams to resolve enquiries.

Ideal candidates have at least three years in accounts payable, strong VAT knowledge, and proficiency in Excel and accounting software. This on-site role is based in Ireland and offers a stable finance team environment.

Qualifications

• Minimum of three years' experience in accounts payable or a similar finance administration role.
• Excellent attention to detail and accuracy in financial transactions.
• Strong organisational and time management skills with ability to prioritise tasks.
• Ability to work under pressure and meet tight deadlines on payment runs and month-end.
• Good working knowledge of VAT and familiarity with accounting software and Excel.
• Excellent communication and interpersonal skills.

Responsibilities

• Process supplier invoices and credit notes, coding to creditor and general ledger.

Skills

Attention to detail

Time management

Communication

Problem solving

Tools

Excel

Accounting software

Job description

Accounts Payable Administrator [Code: 9874100]

Conaty Food & Catering Supplies

Company Information and Introduction

Conaty Food and Catering Supplies is one of Ireland's leading catering suppliers to the hospitality industry. Established in 1970, we supply more than 18,000 foods, catering and equipment products to a customer base of over 2,000 hotels, restaurants, bars, cafés and catering businesses nationwide.

The Role

As an Accounts Payable Administrator, you will be responsible for processing supplier invoices, maintaining accurate creditor accounts, preparing supplier payments, and supporting the month-end process. You will work closely with suppliers and internal teams to ensure invoices are coded and approved correctly, payments are made on time, accounts are kept up to date, and supplier queries are resolved efficiently.

Key Responsibilities and Duties

Accounts Payable & Ledger Management

Process supplier invoices and credit notes, ensuring they are coded accurately to the creditors ledger and general ledger.

Match invoices to purchase orders and delivery documentation, and follow up on any discrepancies before posting.

Obtain the appropriate internal approvals for invoices and ensure they are authorised in line with company policy.

Prepare and process supplier payment runs, including electronic funds transfers (EFT) and cheques, ensuring payments are made within agreed terms.

Monitor and manage outstanding invoices, accruals and unmatched items, ensuring they are resolved promptly.

Reconcile supplier statements to the creditors ledger and investigate and resolve any differences.

Ensure VAT is accounted for correctly on all transactions and that supporting documentation is filed and retained in line with Revenue requirements.

Supplier Support & Query Resolution

Respond to supplier queries and requests promptly and professionally to maintain strong supplier relationships.

Liaise with suppliers and internal purchasing and goods inwards teams to obtain missing information on invoices and statements in order to resolve payment discrepancies.

Issue payment remittances to suppliers and respond to queries on payment status.

Monitor payment due dates and assist in ensuring suppliers are paid within agreed terms and required deadlines.

Internal Team Coordination

Work closely with the Finance Team to ensure accurate financial records and efficient accounts payable processes, including supporting month-end and year-end close.

Develop and maintain strong working relationships with budget holders and department managers across the business (including warehouse, transport and office functions) to resolve invoice approval and coding queries.

Communicate effectively with suppliers and internal departments to ensure queries are handled efficiently.

Support the smooth day-to-day running of the accounts payable function.

Key Skills and Competencies

Minimum of three years' experience in accounts payable or a similar finance administration role.

Excellent attention to detail, with a high level of accuracy and precision when processing financial transactions.

Strong organisational and time management skills, with the ability to prioritise and manage multiple tasks.

Ability to work effectively under pressure and meet tight deadlines, particularly around payment runs and month-end.

Good working knowledge of VAT and of accounting software and Microsoft Excel.

Excellent communication and interpersonal skills, with a professional telephone manner.

Strong problem-solving skills and the ability to resolve queries and discrepancies proactively.