Accounts Payable Administrator

Circet; Clondalkin; On-site; EUR 35,000 - 48,000; Full time

Benefits offered by this job

25 days annual leave

Life assurance

Employee Assistance Programme

Career development opportunities

Job summary

Circet IRELAND is seeking an Accounts Payable Administrator to join our team in Clondalkin, Dublin 22. You will manage payables across the Irish operation, collaborating with the Finance Assistant and Group Financial Controller to ensure timely invoicing and payments.

The role requires knowledge of AP processes, Navision, and strong Excel skills, with experience in VAT rules an advantage. Opportunity to work with Power BI for monthly reporting.

Qualifications

• Knowledge of accounts payable and maintaining general ledgers essential.
• Navision is a must.
• 2+ years previous experience in accounts payable.
• Knowledge of VAT rules as applicable to purchase invoices advantageous.
• Excellent IT skills including Excel and familiarity with online banking and ERP systems.

Responsibilities

• Process payments to creditors using SUN and MIS systems.
• Receive and verify invoices and requisitions for goods and services.
• Enter invoices for payment and prepare monthly payment runs with remittance advices.
• Prepare monthly creditor reconciliations and bank reconciliations.

Skills

Accounts payable knowledge

Excel

Power BI

Education

Business or financial qualification

Tools

Navision

Job description

Circet IRELAND are looking for a Accounts Payable Administrator to join our team in Clondalkin , Dublin 22

Working with Circet

Circet Ireland & UK have built an ever growing portfolio of specialist services. As part of a global group, we are specialists in the deployment and maintenance of telecommunications and energy infrastructure, working with both major operators and local players across Ireland and the UK.

We are driven to be innovative and proactive in delivering solutions that meet our clients’ expectations, while maintaining the highest standards of quality, safety, and integrity. Our success is built on teamwork, trust, and a strong commitment to our people.

With over 4,000 employees across Ireland and the UK, we continue to bring people together to shape resilient, future proof infrastructure and deliver high quality services for our customers.

About the Role:

As an Accounts Payable Administrator, you will be responsible for taking charge of our receivable and payables ledgers across our Irish operation, working closely with our existing Finance Assistant and Group Financial Controller to make sure supplier and customer invoices are issued and paid in a timely manner.

Responsibilities of a Accounts Payable Administrator:

• Responsible for making payments to creditors for the supply of goods and services to various companies of the Circet Group of companies using relevant systems (SUN and MIS)
• Receive and verify batches of invoices and requisitions for goods and services
• Verify that transactions comply with financial policies and procedures
• Enter invoices for payment
• Preparation of monthly payment runs and remittance advices for mailing
• Processing of backup reports after data entry and payment run
• Preparation and submission of accurate accounts payable payment instructions/files through online banking for domestic and international payments
• Preparation of monthly reconciliation of creditors ledger accounts to supplier statements
• Preparation of daily bank reconciliations
• Assist in the implementation of new ERP systems – VAT testing
• Ad hoc requests as required by Management
• Manage end-to-end accounts payable processes.
• Perform creditor reconciliations, identifying and resolving invoice discrepancies.
• Execute high-volume invoice processing, including verification, coding, and entry into accounting systems.
• Conduct thorough purchase order (PO) reviews, ensuring alignment with invoices and company procurement policies.
• Collaborate with internal departments and vendors to resolve invoice and payment queries efficiently.
• Support month-end closing activities, including accruals and reconciliation reporting.
• Knowledge/Experience with Power BI required for maintaining and updating critical monthy reports.

Knowledge & Skills Requirements:

• Knowledge of accounts payable and maintaining general ledgers essential
• Navision is a must
• 2+ years previous experience in accounts payable
• Business or financial qualification an advantage
• Knowledge of VAT rules as applicable to purchase invoices an advantage
• Excellent IT skills including previous use of an accounting system and Excel
• Self-motivation, determination and confidence in own abilities
• Meticulous attention to detail
• Ability to work multiple assignments with varying deadlines
• Ability to work on own initiative and as part of a team

Why work in Circet?

• Be part of a company that encourages involvement, diversity and inclusion
• Be part of a company that nurtures excellence and develops leaders
• Be part of a company that encourages personal development and career progression through our further education programme, mentoring programme and pathway programme
• Be part of a company that is dedicated to making a difference through our Corporate Social Responsibility
• You will get a competitive salary and a benefits package which includes 25 days annual leave per annum, life assurance, access to Employee Assistance Programmes and access to career developmental opportunities

Circet IRE & UK is an inclusive organisation and welcomes all applications. Our mission is to create a workforce that consists of individuals with talent, skills and potential across all areas of our business. We celebrate diversity and we are committed to creating an inclusive environment for all employees.