Accounts & Operations Assistant — Office-Based, Full-Time

McElwain Scaffolding Ltd.; Ashbourne; On-site; EUR 30,000 - 38,000; Full time

Benefits offered by this job

Bike to work scheme

On-site parking

Job summary

McElwain Scaffolding Ltd in Ashbourne, Co. Meath, is seeking a reliable and highly organised Accounts & Operations Assistant on a full-time basis. This office-based role combines bookkeeping, accounts support, operational administration and document control.

You will support the Finance Manager and Operations Manager, helping day-to-day office operations run smoothly while you learn and grow in a busy environment.

Qualifications

• Previous office administration, accounts or bookkeeping experience is preferred.
• Basic accounting or bookkeeping knowledge.
• Good working knowledge of Microsoft Excel, Word and Outlook.
• Strong general computer and IT skills.
• Excellent organisational skills and attention to detail.
• Ability to manage different priorities in a busy environment.
• Good written and spoken English.
• Permission to work full-time in Ireland.

Responsibilities

• Processing and organising purchase and sales invoices.
• Maintaining accurate financial and bookkeeping records.
• Assisting with accounts payable and accounts receivable.
• Checking and reconciling supplier and customer statements.
• Maintaining bank, credit card, receipt and payment records.
• Assisting with credit control and following up on outstanding accounts.
• Preparing spreadsheets and supporting documents for the Finance Manager and external accountants.
• Assisting with month-end accounts administration.
• Updating Excel, Airtable and other internal company systems.
• Supporting the Operations Manager with daily administrative tasks.
• Maintaining accurate job, site and operational records.
• Checking and filing timesheets, site documents, delivery records and other paperwork.
• Following up on missing or incomplete documentation.
• Keeping internal systems and job records accurate and up to date.
• Assisting with the preparation of operational reports and spreadsheets.
• Communicating with employees, supervisors, customers and suppliers when required.
• Managing emails, telephone queries and correspondence.
• Maintaining organised digital and physical filing systems.
• Preparing letters, forms, reports and other company documents.
• Ordering office supplies and managing general office requirements.
• Providing general administrative support to the Finance Manager, Operations Manager and wider team.

Skills

Office administration

Bookkeeping

Accounts receivable

Accounts payable

Excel

Tools

Airtable

Job description

McElwain Scaffolding Ltd in Ashbourne, Co. Meath, is seeking a reliable and highly organised Accounts & Operations Assistant on a full-time basis. This office-based role combines bookkeeping, accounts support, operational administration and document control.

You will support the Finance Manager and Operations Manager, helping day-to-day office operations run smoothly while you learn and grow in a busy environment.