Accounts & Admin Assistant

Northfox Technologies Ltd; Buncrana; On-site; EUR 30,000 - 35,000; Full time

Job summary

NorthFox Technologies Ltd in Ireland is seeking an Accounts & Admin Assistant to join our back office support team. The role provides essential day-to-day support across the Finance function, handling transactional processes and month-end tasks.

Ideal candidates are organized and detail-focused, looking to build a career in a dynamic, international, private-equity–backed business. You will work closely with Finance Managers across entities.

Qualifications

• Experience in a finance or administrative role or strong interest in developing a finance career.
• Good working knowledge of Excel (lookups, pivot tables).
• Strong attention to detail and high accuracy.
• Excellent organisational skills and ability to manage a varied workload.
• Strong communication skills and a proactive, professional attitude.
• Experience with NetSuite and QuickBooks or another ERP system (Desirable).
• Experience within an international, multi-entity, or project-based business (Desirable).

Responsibilities

• Support transactional finance activities and month-end processing.
• Assist in managing accounts payable and accounts receivable records.
• Prepare ad hoc operational reports for the Business & Finance Manager.
• Maintain corporate credit card administration and correct coding of expenses.
• Gather and validate financial data for management reporting across entities.
• Support compliance, audit preparation, and internal controls.
• Assist in documenting and improving finance processes and systems.
• Provide general administrative support to Country Finance Managers.

Skills

Attention to detail

Organisational skills

Communication skills

Proactive attitude

Finance career interest

Tools

Excel

NetSuite

QuickBooks

Job description

NorthFox Technologies Ltd is an Irish based company, guided by sound work ethics & integrity in Commissioning & Completions of Data Centre, Offshore Renewables, Pharma & O&G both home & Internationally. We assist our customers by identifying their most essential needs and treat those needs as a priority, working consistently to attain perfection for the project and client.

We are currently looking for an Accounts & Admin Assistant to work in our back office support team.

€30,000 - €35,000 a year

Role Overview

The Account Assistant provides essential day-to-day support across the Finance function. The role supports transactional finance, month-end processing and administrative duties.

This is an ideal role for an organised, detail-focused individual looking to build a career within a dynamic, international, private-equity–backed business.

Key Responsibilities

Transactional Finance

• Support the Business & Finance Manager with ad hoc operational reports.
• Assist in raising customer invoices for Time and Materials.
• Support maintaining up-to-date accounts payable and accounts receivable records.

Expenses & Credit Cards

• Support administration of corporate credit cards, ensuring timely submission and correct coding.
• Check documentation for accuracy and follow up on missing or incorrect information.

Month-End & Reporting Support

• Help prepare month end balance sheet reconciliations.
• Assist with accruals, prepayments, and other month-end schedules under direction from Finance Manager.
• Gather and validate financial data for management reporting across entities.
• Support maintenance of accurate financial records in NetSuite/QuickBooks / finance systems.

Cashflow & Working Capital

• Help maintain AP and AR trackers and highlight overdue balances.
• Support Country Finance Managers in chasing outstanding customer payments when required.

Compliance, Audit & Controls

• Assist with preparation of documentation for year-end and external audit.
• Maintain organised digital records for compliance and tax requirements across multiple entities.
• Support adherence to internal controls, processes, and finance policies.

Systems & Improvement

• Support data entry and integrity in NetSuite/QuickBooks (ERP).
• Assist in documenting and improving finance processes to drive efficiency.
• Provide general administrative support to Country Finance Managers.

Ad-Hoc Support

• Provide financial analysis support as requested.
• Assist on finance projects, implementations, and system enhancements.
• Other ad hoc administrative assistance beyond finance may be required.

Qualifications & Experience

Essential

• Experience in a finance or administrative role, or strong interest in developing a finance career.
• Good working knowledge of Excel (e.g., lookups, pivot tables).
• Strong attention to detail and high accuracy.
• Excellent organisational skills and ability to manage a varied workload.
• Strong communication skills and a proactive, professional attitude.

Desirable

• Experience with NetSuite and QuickBooks or another ERP system.
• Experience within an international, multi-entity, or project-based business.