Academic Operations Specialist: Student Scheduling

Royal College of Surgeons in Ireland (RCSI); Dublin; On-site; EUR 29,000 - 38,000; Full time

Job summary

Royal College of Surgeons in Ireland (RCSI) seeks an Operations Support professional to deliver high-level administrative support to undergraduate programmes within the Operations and Examinations function. You will handle student queries, schedule teaching activities, and assist with Moodle updates and assessments as part of a collaborative team.

The role requires excellent IT, organisational, and communication skills, with flexibility to work irregular hours and a professional approach to

Qualifications

• Excellent IT skills with Microsoft Office, including Excel.
• Strong relationship building and interpersonal skills.
• Excellent communication and presentation skills.
• Excellent organizational skills with high accuracy and attention to detail.
• Independent, flexible, and proactive work style.
• Proven ability to manage tasks and time effectively.
• Adaptable to changing needs and circumstances.
• Experience with data/databases is advantageous.

Responsibilities

• Provide high-level professional administrative support to academic staff and students.
• Answer student queries related to teaching, learning and clinical rotations.
• Schedule administration for programmes across sites (rooms, timetables).
• Support personal tutor meetings and attendance tracking.
• Assist Moodle updates for assigned programmes/years.
• Support annual Student Rollover and Continuous Assessment data.
• Coordinate with Examinations Team on Erasmus/Exchange student support.
• Maintain accurate records and archives for assigned programmes/years.

Skills

Excel

Relationship skills

Communication

Organizational skills

Independence

Time management

Adaptability

Data management

Job description

Royal College of Surgeons in Ireland (RCSI) seeks an Operations Support professional to deliver high-level administrative support to undergraduate programmes within the Operations and Examinations function. You will handle student queries, schedule teaching activities, and assist with Moodle updates and assessments as part of a collaborative team.

The role requires excellent IT, organisational, and communication skills, with flexibility to work irregular hours and a professional approach to