Strategic Executive Assistant to Country Manager

PT AJEINDONESIA; Desa Ciranjeng; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

PT AJEINDONESIA is seeking an experienced Personal/Executive Assistant to provide comprehensive administrative support to the Country Manager in Indonesia. The role involves managing daily schedules, coordinating meetings, arranging business trips, and ensuring seamless operations.

You will liaise with internal departments and external partners while preserving confidentiality and delivering high-quality service.

Qualifications

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Secretary, or similar position
• Fluent in English
• Strong understanding of Indonesia’s business environment, culture, and local practices
• Good communication and interpersonal skills
• Strong follow-up and organizational skills, with excellent attention to detail
• Able to manage multiple priorities and work under pressure
• Flexible working hours and willing to adjust to the Country Manager’s business schedule when required
• Hardworking, proactive, responsible, and highly service-oriented
• Able to work independently with minimum supervision
• Professional appearance and attitude
• High level of discretion and ability to maintain confidentiality
• Strong ability to anticipate needs and provide proactive support to the Country Manager.
• Direct Report: Country Manager / Director

Responsibilities

• Provide comprehensive administrative and executive support to the Country Manager.
• Manage and coordinate the Country Manager’s daily schedule, appointments, and business meetings.
• Follow up and monitor the Country Manager’s work agenda, meetings, and action items.
• Coordinate with internal departments and external parties on behalf of the Country Manager when required.
• Prepare meeting schedules, agendas, minutes, and follow-up actions.
• Ensure timely follow-up on pending matters and commitments assigned by the Country Manager.
• Assist in arranging business trips, transportation, accommodation, and other business-related activities.
• Support the Country Manager in communication and coordination with local employees, management, and business partners.
• Maintain confidentiality of sensitive company and management information.
• Provide a high level of service and ensure the Country Manager’s daily activities run smoothly.
• Perform other tasks and responsibilities assigned by the Country Manager.

Skills

Executive support

English fluency

Organizational skills

Communication

Discretion

Job description

PT AJEINDONESIA is seeking an experienced Personal/Executive Assistant to provide comprehensive administrative support to the Country Manager in Indonesia. The role involves managing daily schedules, coordinating meetings, arranging business trips, and ensuring seamless operations.

You will liaise with internal departments and external partners while preserving confidentiality and delivering high-quality service.