Sourcing Specialist

Trakindo; Daerah Khusus Ibukota Jakarta; On-site; IDR 200,880,000 - 390,600,000; Full time

Job summary

Trakindo in Jakarta is seeking a Sourcing Specialist to manage tender submissions, gather stakeholder requirements, and prepare vendor proposals. You will coordinate RFP/RFI processes, support tender evaluation, and ensure pricing accuracy from LOA to contracts.

The role requires engineering education with at least three years in supply chain, strong coordination, and contract drafting capabilities. Join a team focused on procurement excellence and project transparency in a busy environment.

Qualifications

• Minimum S1 in Engineering or related major.
• Minimum 3 years of supply chain experience.
• Ability to review tender documents and vendor proposals.
• Ability to prepare contracts and LOA documentation.

Responsibilities

• Review tender submissions (SOW, BOQ, drawings, specs) for completeness and alignment to standards.
• Gather user requirements with stakeholders to analyze tender specs and procurement methods.
• Prepare RFP or RFI proposals detailing requirements and documents for vendors.
• Coordinate tender execution: vendor submissions, clarifications, presentations, and negotiations.
• Maintain pricing in the system based on LOA to ensure accurate PO and contract pricing.
• Draft contracts based on Contract Request and LOA; coordinate reviews with vendors, users, and legal.
• Prepare monthly reports on performance, status, and tender progress to meet SLAs.
• Support audits by coordinating sourcing documentation for compliance.
• Share best practices through knowledge sessions to boost operational excellence.

Skills

Supply chain

Stakeholder coordination

Education

Bachelor's degree in Engineering

Job description

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Sourcing Specialist

Date: May 25, 2026

City: Jakarta, ID

Job Descriptions

Requirements :

Minimum S1 in Engineering / major

Minimum 3 years experience in Supply Chain

Responsibilities:

• Review and validate tender request submissions (SOW (Scope fo Work), BOQ (Bill of Quantity), drawings, and technical specifications) to ensure the submitted documents are complete and aligned with required standards for sourcing initiation.
• Gather user requirements in coordination with stakeholders to identify and analyze tender specifications and provide recommendations on procurement methods and scoring criteria to support accurate tender preparation.
• Prepare RFP or RFI proposals that specify user requirements and required submission documents to vendors to ensure complete, accurate, and optimized proposals for tender evaluation.
• Conduct tender execution including review vendor submissions, coordinate clarifications with stakeholders and vendors, facilitate vendor presentations, support technical and commercial scoring, and conducting negotiations including provide advise and rec
• Maintain Goods and Services pricing in the system based on the approved Letter of Award (LOA) to ensure accurate and up‑to‑date pricing data for Purchase Order and contract creation.
• Prepare draft contracts based on the Contract Request and Letter of Award (LOA) including coordinate contract review with vendors, users, and legal, and finalize the document through signature to ensure contract readiness.
• Prepare and provide monthly reports (performance, project status, outstanding requests, tender progress, etc.) to monitor sourcing performance and ensure meet with agreed service level expectations.
• Support audit activities by preparing and coordinating sourcing documentation to ensure completeness, availability, and compliance with audit requirements.
• Act as a subject matter expert and facilitator by sharing expertise and best practices through internal and external knowledge sharing sessions to support operational excellence and business competitiveness.

Job Segment: Compliance, Pre-Sales, Procurement, RFP, Supply Chain, Legal, Operations, Sales