Senior Operations Admin

Cove Living Indonesia; Provinsi Bali; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Cove Living Indonesia in Bali is seeking a Senior Operations Admin to support day-to-day activities across Cove properties. You will coordinate administrative tasks, maintain records, and liaise with on-site teams and vendors to ensure operations meet Cove’s standards.

The role may involve pre-opening activities and procurement of operational supplies to prepare properties for operation. Ideal candidates have 2–3 years in operations administration or hospitality, a degree in business/ops, and

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Hospitality Management, Operations Management, or related field.
• 2–3 years of experience in operations administration, property operations, hospitality, or similar roles.
• Experience in hotels, serviced apartments, villas, co-living, or property management is a plus.
• Strong administrative and organizational skills.
• Ability to coordinate with internal teams, vendors, and external parties.
• Familiar with purchasing/procurement processes and tracking deliveries.
• Capable of preparing reports, checklists, trackers, and documentation.
• Excellent communication and ability to work independently.
• Comfortable in fast-paced, hands-on operational environments.

Responsibilities

• Support day-to-day operational activities across Cove properties.
• Coordinate with on-site teams and vendors to ensure timely tasks.
• Maintain accurate records and reports per Cove standards.
• Assist pre-opening activities and procurement of supplies.
• Monitor operational requests and follow-ups.

Skills

Administrative skills

Organizational skills

Vendor coordination

Purchasing coordination

Report preparation

Attention to detail

Communication

Independent work

Time management

Hospitality experience

Education

Diploma or Bachelor’s in Business Administration

Job description

Cove started with renting coliving spaces. Now we’ve expanded to more than just coliving spaces, providing flexibility for comfortable and enjoyable long term or short term stays in our beautiful properties. With over 6000 rooms across Singapore and Indonesia, we’re living our mission and growing our homes in South Korea and Japan.

Believing in the power of a team, we aim to build the leading tech flexible living platform in Asia Pacific, providing high quality and community-centric accommodations. Here we also encourage authenticity and fun to fully embrace being human in a driven and result focused environment to make things happen and ensure the dream becomes a reality.

Come enjoy the journey with us and become a Cove Superstar!

Job Title: Senior Operational Admin - Bali

Job-Type: Full time

Reports To: Area Head Bali

Location: Bali

What you’ll be doing

The Senior Operations Admin is responsible for supporting and coordinating day-to-day operational activities across assigned Cove properties. This role ensures that operational processes, administrative tasks, documentation, and coordination with internal teams and vendors are handled efficiently and in line with Cove’s standards.

The role supports daily property operations, monitors operational requests and follow-ups, maintains accurate records and reports, coordinates with on-site teams and vendors, and helps ensure that operational activities are completed according to company SOPs and requirements. The Senior Operations Admin may also support pre-opening activities, and operational projects, including coordinating the procurement and purchasing of operational supplies, equipment, and other property requirements to ensure new or existing properties are ready for operation.

What makes you a great fit

• Diploma or Bachelor’s degree in Business Administration, Hospitality Management, Operations Management, or a related field is preferred.
• Minimum 2–3 years of experience in operations administration, property operations, hospitality, or a similar role.
• Experience in hotels, serviced apartments, villas, co-living, property management, or other operational environments is an advantage.
• Strong administrative and organizational skills, with the ability to manage multiple tasks and follow-ups simultaneously.
• Experience coordinating with internal teams, vendors, and other external parties.
• Familiar with purchasing/procurement processes, including sourcing quotations, coordinating orders, and monitoring deliveries.
• Able to prepare and maintain reports, checklists, trackers, documentation, and other operational records.
• Good attention to detail and ability to identify and follow up on operational issues.
• Good communication and coordination skills, with the ability to work independently and across different teams.
• Proactive, reliable, organized, and able to follow through on tasks within deadlines.
• Comfortable working in a fast-paced and hands-on operational environment.

Core Skills/Competencies

• Strong administrative and organizational skills.
• Attention to detail and accuracy.
• Purchasing and procurement coordination.
• Vendor and stakeholder coordination.
• Time management and ability to prioritize multiple tasks.
• Ability to prepare and maintain reports, trackers, and documentation.
• Proactive, reliable, and able to work independently.
• Ability to work in a fast-paced and hands-on operational environment.