Senior Operational Admin - Bali

Cove Living Pte Ltd; Provinsi Bali; On-site; IDR 78,120,000 - 145,080,000; Full time

Job summary

Cove Living Pte Ltd in Bali seeks a Senior Operations Admin to support and coordinate day-to-day operational activities across Cove properties. You will ensure processes and documentation meet Cove standards and help with pre-opening projects to ready new or existing properties for operation.

The role requires 2–3 years in operations admin with strong organizational and procurement coordination skills, and the ability to work in a fast-paced environment.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Hospitality Management, Operations Management, or a related field is preferred.
• Minimum 2–3 years of experience in operations administration, property operations, hospitality, or a similar role.
• Experience in hotels, serviced apartments, villas, co-living, property management, or other operational environments is an advantage.
• Strong administrative and organizational skills, with the ability to manage multiple tasks and follow-ups simultaneously.
• Experience coordinating with internal teams, vendors, and other external parties.
• Familiar with purchasing/procurement processes, including sourcing quotations, coordinating orders, and monitoring deliveries.
• Able to prepare and maintain reports, checklists, trackers, documentation, and other operational records.
• Good attention to detail and ability to identify and follow up on operational issues.
• Good communication and coordination skills, with the ability to work independently and across different teams.
• Proactive, reliable, organized, and able to follow through on tasks within deadlines.
• Comfortable working in a fast-paced and hands-on operational environment.

Responsibilities

• Support and coordinate day-to-day operational activities across assigned Cove properties.
• Ensure operational processes, administrative tasks, documentation, and coordination with internal teams and vendors are handled efficiently and in line with Cove’s standards.
• Support daily property operations, monitor operational requests and follow-ups, maintain accurate records and reports, coordinate with on-site teams and vendors, and help ensure that operational activities are completed according to company SOPs and requirements.
• Assist with pre-opening activities and operational projects, including coordinating procurement and purchasing of operational supplies, equipment, and other property requirements to ensure readiness.

Skills

Administrative skills

Organizational skills

Attention to detail

Purchasing coordination

Vendor coordination

Time management

Reporting skills

Independent working

Communication skills

Education

Bachelor’s or Diploma in Business Administration (or related)

Job description

Cove started with renting coliving spaces. Now we’ve expanded to more than just coliving spaces, providing flexibility for comfortable and enjoyable long term or short term stays in our beautiful properties. With over 6000 rooms across Singapore and Indonesia, we’re living our mission and growing our homes in South Korea and Japan.

Believing in the power of a team, we aim to build the leading tech flexible living platform in Asia Pacific, providing high quality and community-centric accommodations. Here we also encourage authenticity and fun to fully embrace being human in a driven and result focused environment to make things happen and ensure the dream becomes a reality.

Come enjoy the journey with us and become a Cove Superstar!

Job Title: Senior Operational Admin - Bali

Job-Type: Full time

Reports To: Area Head Bali

Location: Bali

What you’ll be doing:

The Senior Operations Admin is responsible for supporting and coordinating day-to-day operational activities across assigned Cove properties. This role ensures that operational processes, administrative tasks, documentation, and coordination with internal teams and vendors are handled efficiently and in line with Cove’s standards.

The role supports daily property operations, monitors operational requests and follow-ups, maintains accurate records and reports, coordinates with on-site teams and vendors, and helps ensure that operational activities are completed according to company SOPs and requirements. The Senior Operations Admin may also support pre-opening activities, and operational projects, including coordinating the procurement and purchasing of operational supplies, equipment, and other property requirements to ensure new or existing properties are ready for operation.

What makes you a great fit:

• Diploma or Bachelor’s degree in Business Administration, Hospitality Management, Operations Management, or a related field is preferred.
• Minimum 2–3 years of experience in operations administration, property operations, hospitality, or a similar role.
• Experience in hotels, serviced apartments, villas, co-living, property management, or other operational environments is an advantage.
• Strong administrative and organizational skills, with the ability to manage multiple tasks and follow-ups simultaneously.
• Experience coordinating with internal teams, vendors, and other external parties.
• Familiar with purchasing/procurement processes, including sourcing quotations, coordinating orders, and monitoring deliveries.
• Able to prepare and maintain reports, checklists, trackers, documentation, and other operational records.
• Good attention to detail and ability to identify and follow up on operational issues.
• Good communication and coordination skills, with the ability to work independently and across different teams.
• Proactive, reliable, organized, and able to follow through on tasks within deadlines.
• Comfortable working in a fast-paced and hands-on operational environment.

Core Skills/Competencies:

• Strong administrative and organizational skills.
• Attention to detail and accuracy.
• Purchasing and procurement coordination.
• Vendor and stakeholder coordination.
• Time management and ability to prioritize multiple tasks.
• Ability to prepare and maintain reports, trackers, and documentation.
• Proactive, reliable, and able to work independently.
• Ability to work in a fast-paced and hands-on operational environment.