Senior Administrative Coordinator — Calendar & Operations

Mubadala Energy Indonesia; Jakarta Utara; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Mubadala Energy Indonesia is seeking an Administrative Assistant (Third Party Contractor) in Jakarta to support the department with calendar management, meeting coordination, document control, and process administration. The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office, with English and Bahasa Indonesia communication.

Minimum 3 years in a related role and a Diploma or Bachelor's degree are preferred.

Qualifications

• Minimum 3 years in related role.
• Diploma or Bachelor's degree in a relevant discipline.
• Secretarial background is preferable.

Responsibilities

• Provide day-to-day administrative support including calendar management and meeting coordination.
• Coordinate travel arrangements and itineraries with approvals.
• Prepare, format, and organize reports, presentations, and meeting materials.
• Coordinate internal and external meetings, including logistics and minutes.
• Handle communications and liaise with internal teams and external stakeholders.
• Maintain organized filing systems with confidentiality and document control.
• Support procurement activities and monitor office supplies.
• Process expense claims and invoices; assist basic budgeting with Finance.
• Liaise with teams to support departmental administrative requirements.
• Ensure activities comply with HSSE policies and procedures.

Skills

General administration

Secretarial functions

Organizational skills

Time management

Communication skills

Microsoft Office

Document control

Budgeting support

Education

Diploma/Bachelor's Degree

Secretarial background preferable

Tools

Microsoft Office

Job description

Mubadala Energy Indonesia is seeking an Administrative Assistant (Third Party Contractor) in Jakarta to support the department with calendar management, meeting coordination, document control, and process administration. The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office, with English and Bahasa Indonesia communication.

Minimum 3 years in a related role and a Diploma or Bachelor's degree are preferred.