Sample Management Staff

PT Polychemie Asia Pacific Permai; Jakarta Pusat; On-site; IDR 66,960,000 - 111,600,000; Full time

Benefits offered by this job

Medical Insurance

Career development

Work-life balance

Supportive work environment

Job summary

PT Polychemie Asia Pacific Permai in South Jakarta, Jakarta is seeking a full-time Sample Management Staff to oversee the entire sample lifecycle from preparation to external distribution. You will track movement across channels and ensure compliant packaging and MSDS handling.

Responsibilities include logging, data encoding, ERP tracking (SAP Business One), stock opnames, and collaboration with Production, QC, and Sales for accurate reconciliations.

Qualifications

• Bachelor's degree or diploma in a related scientific field.
• Experience in sample management or inventory control preferred.
• Strong organizational and analytical skills.
• Proficient in Excel/Google Sheets; ERP experience preferred.

Responsibilities

• Oversee the complete sample lifecycle from preparation to distribution.
• Track samples across channels and enforce delivery timelines.
• Log, encode data, and track in the ERP system.
• Audit and enforce retention policies; recall overdue samples.

Skills

Inventory management

Excel

ERP SAP

Data tracking

Education

Chemistry

Chemical Engineering

Analytical Chemistry

Tools

SAP Business One

Job description

This is an exciting opportunity to join PT Polychemie Asia Pacific Permai as a full-time Sample Management Staff based in South Jakarta, Jakarta. In this role, you will be responsible for overseeing the entire sample lifecycle-from internal laboratory preparation to field distribution. You will actively monitor sample movement across various channels and ensure strict compliance with company guidelines regarding sample retention and customer delivery.

Job summary

Sample Management Staff providing meticulous oversight of the product sample lifecycle, actively tracking external sample distribution to Sales and branches, and strictly enforcing delivery timelines to maximize customer engagement.

Key responsibilities

Managing the complete lifecycle of product samples (adhesives, polymers, and specialty chemicals), including accurate logging, data encoding, and systemic tracking in the ERP system.

Proactively monitoring and tracking the status of samples distributed to the Sales team, branch offices, and end customers.

Enforcing sample retention policies with a firm and decisive approach, which includes auditing, issuing follow-ups, and recalling long-overdue samples that have not been delivered to customers by Sales or branches.

Ensuring all chemical samples are packaged securely in designated containers to prevent leakage or contamination, while adhering strictly to MSDS and safety protocols.

Collaborating closely with internal teams, including Production, Quality Control (QC), and R&D for sample preparation, as well as Branch Managers and Sales Managers for external sample reconciliations.

Conducting routine stock opnames of the sample inventory and preparing structured operational tracking reports for management review.

About you

A firm, assertive, and decisive character with excellent communication and interpersonal skills, confident in enforcing inventory rules and regulations with internal stakeholders (Sales teams and branch operations).

A Bachelor's Degree or Diploma in Chemistry, Chemical Engineering, Analytical Chemistry, or a closely related scientific field.

Prior experience in sample management, laboratory administration, inventory control, quality control, or a supply chain role within a manufacturing setup is highly preferred.

Strong organizational skills with high attention to detail and analytical thinking to manage and map out complex tracking databases.

Proficiency in Microsoft Excel or Google Sheets for database tracking, with a strong preference for candidates experienced with inventory functions in ERP systems (specifically SAP Business One).

Solid understanding of chemical handling procedures, storage guidelines, and Material Safety Data Sheet (MSDS) standards.

Comprehensive health and wellness benefits (Medical Insurance)

Opportunities for professional development and career advancement

Support work-life balance

A collaborative and supportive work environment

Key selling points

Work-Life Balance

Medical Insurance

Dynamic and supportive work environment

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Manufacturing, Transport & Logistics 101-1,000 employees

PT Polychemie Asia Pacific Permai (Polychemie) is an Indonesia-based, family business, which has over 40 years of experience in manufacturing adhesives, polymer-based products and Specialty Chemical.

Solutions From Polychemie can be found in many objects that are manufactured, which touch our lives everyday: Book and Magazines, Computers, Automotives, Electronics, furniture, textiles, packaging and many more.

Polychemie understands that customers want a company that is reliable and understand their needs, and also has the resources to meet them.

PT Polychemie Asia Pacific Permai (Polychemie) is an Indonesia-based, family business, which has over 40 years of experience in manufacturing adhesives, polymer-based products and Specialty Chemical.

Solutions From Polychemie can be found in many objects that are manufactured, which touch our lives everyday: Book and Magazines, Computers, Automotives, Electronics, furniture, textiles, packaging and many more.

Polychemie understands that customers want a company that is reliable and understand their needs, and also has the resources to meet them.