Sales Operations & Administration Executive

Garden of Fireflies; Jakarta Utara; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Garden of Fireflies, based in Indonesia, is seeking a Sales Operations & Administration Executive to support daily sales and administrative tasks. The role emphasizes data entry, inventory control, order processing, and marketplace data management across Shopee, Tokopedia, TikTok Shop, and other platforms.

The ideal candidate will be organized, detail-oriented, and proactive in improving processes, with strong Excel and Word skills and the ability to communicate in English.

Qualifications

• Bachelor’s Degree in Business Administration, Management, Marketing, Accounting, Economics, Finance, or related field.
• 2–3 years of working experience in sales administration, data entry, e-commerce, retail, operations, or related field.
• Strong data entry skills with excellent attention to detail and accuracy.
• Proficient in Microsoft Excel and Microsoft Word.
• Experience with marketplaces such as Shopee, Tokopedia, TikTok Shop or other e-commerce platforms is preferred.
• Must be able to communicate in English.

Responsibilities

• Manage Inventory: Monitor inventory levels, stock movement, product availability, and discrepancies across sales channels.
• Data Input: Accurately input, update, and maintain sales, order, customer, inventory, and operational data across company systems.
• Process Orders: Process and update online and offline orders, including payments, invoices, fulfillment, cancellations, returns, and exchanges.
• Manage Marketplace Data: Maintain accurate product, pricing, promotion, order, and sales information across Shopee, Tokopedia, TikTok Shop, and other platforms.
• Track Sales: Monitor daily sales, orders, revenue, and sales performance across marketplaces and other sales channels.
• Sales Reporting: Prepare daily, weekly, and monthly sales reports and provide timely updates to the Sales Team and management.
• Sales Support: Provide administrative and data support to the Sales Team to help achieve sales targets and maintain smooth sales operations.
• Customer Data: Maintain accurate customer and transaction records for sales tracking, reporting, and customer management.
• Campaign Support: Assist with sales campaigns, promotions, product launches, and marketplace events by preparing and updating relevant data.
• Reporting & Analysis: Consolidate and analyze sales and inventory data to identify trends, discrepancies, issues, and opportunities for improvement.
• Documentation: Prepare and maintain spreadsheets, reports, invoices, sales documents, and other relevant records.
• Team Coordination: Collaborate with Sales, E-commerce, Operations, Warehouse, and other teams to ensure efficient workflows and accurate information.
• Other Duties: Perform additional sales, data, and administrative tasks as assigned by management.

Skills

Data entry

Excel

Word

English

Attention to detail

Analytical skills

Education

Bachelor’s Degree in Business Administration or related field

Tools

Excel

Word

Job description

Sales Operations & Administration Executive

At GARDEN OF FIREFLIES, we are the beacon of transformation, igniting change when life’s burden weighs heavy. Our brand is dedicated to empowering individuals and facilitating a holistic lifestyle with utmost convenience. Based in Indonesia, we serve as a holistic lifestyle ecosystem, inspiring positive changes, crafting innovative products, and ensuring holistic living is within reach for everyone.

GARDEN OF FIREFLIES is looking for a detail-oriented, organized, and proactive Sales Operations & Administration Executive to join our growing family.

This role will be responsible for supporting the day-to-day sales and administrative operations of the company, with a strong focus on data entry, inventory management, order processing, marketplace administration, sales reporting, and documentation.

You will work closely with the Sales, E-commerce, Operations, Warehouse, and Management teams to ensure sales information is accurate, orders are properly processed, inventory is well monitored, and daily operations run smoothly.

The ideal candidate is someone who enjoys working with data, is highly organized and detail-oriented, and can manage repetitive tasks with consistency while also being proactive in identifying issues and improving processes.

JOB RESPONSIBILITIES

• Manage Inventory: Monitor inventory levels, stock movement, product availability, and discrepancies across sales channels.
• Data Input: Accurately input, update, and maintain sales, order, customer, inventory, and operational data across company systems.
• Process Orders: Process and update online and offline orders, including payments, invoices, fulfillment, cancellations, returns, and exchanges.
• Manage Marketplace Data: Maintain accurate product, pricing, promotion, order, and sales information across Shopee, Tokopedia, TikTok Shop, and other platforms.
• Track Sales: Monitor daily sales, orders, revenue, and sales performance across marketplaces and other sales channels.
• Sales Reporting: Prepare daily, weekly, and monthly sales reports and provide timely updates to the Sales Team and management.
• Sales Support: Provide administrative and data support to the Sales Team to help achieve sales targets and maintain smooth sales operations.
• Customer Data: Maintain accurate customer and transaction records for sales tracking, reporting, and customer management.
• Campaign Support: Assist with sales campaigns, promotions, product launches, and marketplace events by preparing and updating relevant data.
• Reporting & Analysis: Consolidate and analyze sales and inventory data to identify trends, discrepancies, issues, and opportunities for improvement.
• Documentation: Prepare and maintain spreadsheets, reports, invoices, sales documents, and other relevant records.
• Team Coordination: Collaborate with Sales, E-commerce, Operations, Warehouse, and other teams to ensure efficient workflows and accurate information.
• Other Duties: Perform additional sales, data, and administrative tasks as assigned by management.

REQUIREMENTS / QUALIFICATIONS

• Bachelor’s Degree in Business Administration, Management, Marketing, Accounting, Economics, Finance, or a related field.
• Minimum 2 - 3 years of working experience in sales administration, data entry, e-commerce, retail, operations, or a related field. Fresh graduates are welcome to apply.
• Strong data entry skills with excellent attention to detail and accuracy.
• Strong proficiency in Microsoft Excel and Microsoft Word.
• Comfortable working with numbers, spreadsheets, databases, and sales reports.
• Good understanding of sales and e-commerce processes.
• Experience with marketplaces such as Shopee, Tokopedia, TikTok Shop, or other e-commerce platforms is preferred.
• Strong written and verbal communication skills.
• Must be able to communicate in English.
• Experience in e-commerce, retail, sports, fashion, health, lifestyle, or related industries is preferred.

ADDITIONAL KNOWLEDGE / SKILLS

• Highly organized, systematic, proactive, and detail-oriented.
• Strong sense of responsibility and ownership over assigned tasks.
• High level of accuracy and consistency when handling data.
• Strong analytical and problem-solving skills.
• Able to identify discrepancies, investigate issues, and follow through until resolved.
• Able to prioritize tasks, meet deadlines, and manage multiple responsibilities simultaneously.
• Comfortable working under pressure in a fast-paced and dynamic environment.
• Energetic, adaptable, and positive in attitude.
• Willing to learn new systems, tools, and processes.
• Able to maintain confidentiality when handling customer, sales, financial, and company information.
• Strong teamwork and collaboration skills.
• Proactive in identifying opportunities to improve processes and operational efficiency.
• Willing to take on new responsibilities and grow with the company.

WHAT WE'RE LOOKING FOR

We are looking for someone who is organized enough to keep our data clean, detail-oriented enough to catch discrepancies, and proactive enough to solve problems before they become bigger issues.

You don't need to know everything from day one. What matters most is that you are willing to learn, comfortable with numbers and data, responsible with your work, and excited to contribute to a growing team.

If you enjoy working behind the scenes to make sure that sales, inventory, orders, and operations run smoothly, we'd love to hear from you.