Sales Administration & Operations Coordinator

PT Varnion Technology Semesta; Jakarta Utara; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

PT Varnion Technology Semesta is seeking a Sales Administrator to manage and validate sales administration documents, ensure proper filing and traceability, and coordinate activities across Sales, Finance, Logistics and Project teams. The role emphasizes data accuracy, reporting, and process improvements to support timely business decisions.

The candidate will monitor follow-ups from meetings, support project administration, and contribute to efficient daily operations with strong Excel skills

Qualifications

• Bachelor's degree in Business Administration, Management, Accounting, Industrial Engineering, or related fields.
• 3–5 years of experience in sales administration, business administration, or related areas.
• Experience in leading or coordinating an administrative function.
• Strong analytical thinking, problem-solving, and process improvement skills.
• Excellent communication and coordination abilities; proficient in Excel.

Responsibilities

• Manage and ensure completeness of sales administration documents per SOP.
• Review and validate documents before processing.
• Ensure document control, filing systems, and traceability.
• Coordinate administrative activities across Sales, Finance, Logistic, and Project departments.
• Monitor follow-up actions from meetings and ensure timely completion.
• Support project administration to meet business requirements and deadlines.
• Ensure accuracy and reliability of operational databases.
• Prepare administrative reports, data analysis, and business insights for management.
• Control daily administrative operations and maintain service levels.
• Identify workflow issues and develop improvements for SOPs and efficiency.

Skills

Analytical thinking

Problem solving

Process improvement

Communication

Coordination

Education

Bachelor's degree in Business Administration

Tools

Microsoft Excel

Job description

PT Varnion Technology Semesta is seeking a Sales Administrator to manage and validate sales administration documents, ensure proper filing and traceability, and coordinate activities across Sales, Finance, Logistics and Project teams. The role emphasizes data accuracy, reporting, and process improvements to support timely business decisions.

The candidate will monitor follow-ups from meetings, support project administration, and contribute to efficient daily operations with strong Excel skills