Sales Administration Lead & Process Optimizer

PT Varnion Technology Semesta; Jakarta Selatan; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

PT Varnion Technology Semesta is seeking a Sales Administrator to ensure the completeness and accuracy of sales documents in line with company SOPs. The role requires coordinating administrative activities across Sales, Finance, Logistics, and Projects, and monitoring action items to meet deadlines.

The ideal candidate will have a Bachelor’s degree and 3–5 years of experience, with strong English communication, data-analysis, and problem-solving skills to deliver reliable reports and optimize

Qualifications

• Bachelor’s degree in Business Administration, Management, Accounting, Industrial Engineering, or related fields.
• Minimum 3–5 years of experience in sales administration, business administration, or related areas.
• Experience in leading or coordinating an administrative function.
• Strong analytical thinking, problem-solving, and process improvement skills.
• Excellent communication and coordination skills.
• Familiar with VLOOKUP/XLOOKUP, data analysis, and basic dashboard creation.
• Familiar with sales administration processes.
• Good command of written and spoken English.

Responsibilities

• Manage and ensure completeness of sales administration documents in accordance with company SOP.
• Review and validate documents before further processing.
• Ensure proper document control, filing systems, and easy document traceability.
• Coordinate administrative activities between Sales, Finance, Logistic, Project, and related departments.
• Monitor follow-up actions from meetings and ensure completion within agreed timelines.
• Monitor project administration activities to support business requirements and deadlines.
• Ensure accuracy and reliability of operational databases.
• Prepare administrative reports, data analysis, and business insights for management.
• Control daily administrative operations and ensure service levels are achieved.
• Identify process issues and develop improvements for workflow, SOP, and operational efficiency.

Skills

Analytical thinking

Problem-solving

Process improvement

Communication skills

Coordination

VLOOKUP/XLOOKUP

Data analysis

Dashboard creation

Sales administration

English proficiency

Education

Bachelor’s degree in Business Administration / related fields

Job description

PT Varnion Technology Semesta is seeking a Sales Administrator to ensure the completeness and accuracy of sales documents in line with company SOPs. The role requires coordinating administrative activities across Sales, Finance, Logistics, and Projects, and monitoring action items to meet deadlines.

The ideal candidate will have a Bachelor’s degree and 3–5 years of experience, with strong English communication, data-analysis, and problem-solving skills to deliver reliable reports and optimize