Sales Admin

PT AT Oceanic Offshore (Batam); Batam; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

PT AT Oceanic Offshore (Batam) is seeking a Sales Admin to join our team in Batam, Kepulauan Riau on a full-time basis. This role supports sales operations and coordinates between the sales team and clients, acting as the backbone of the department with strong organisation and attention to detail.

You will manage client databases, prepare quotes and purchase orders, coordinate meetings, and assist with invoicing and reporting.

Qualifications

• Proven experience in sales administration or a similar client-facing administrative role.
• Strong organizational and time management skills with the ability to juggle multiple priorities.
• Excellent written and verbal communication in English and Indonesian.
• Proficiency in Microsoft Office applications; experience with CRM systems is advantageous.

Responsibilities

• Manage and maintain client databases and sales records with up-to-date information.
• Prepare quotations, proposals and purchase orders; process sales documents.
• Coordinate communication between sales team, clients and internal departments.
• Schedule client meetings, site visits and sales presentations.
• Handle client inquiries and provide timely product and pricing information.
• Process orders and monitor status from placement to delivery.
• Maintain sales reports for management review and analysis.
• Assist with invoicing, billing and payment tracking.
• Perform general administrative duties including filing and data entry.
• Support sales team with research and competitor analysis.

Skills

Organizational skills

Time management

English proficiency

Indonesian proficiency

Microsoft Office

CRM experience

Attention to detail

Teamwork

Tools

Oracle

Microsoft Excel

Microsoft Word

Job description

About the role

PT AT Oceanic Offshore (Batam) is seeking a Sales Admin to join our team in Batam, Kepulauan Riau on a full-time basis. This position plays a vital role in supporting our sales operations and ensuring seamless coordination between our sales team and clients. As Sales Admin, you will be the backbone of our sales department, managing administrative tasks that directly impact our ability to close deals and maintain strong client relationships. Your organisational skills and attention to detail will be instrumental in driving the efficiency and success of our sales function.

Key responsibilities

• Manage and maintain client databases and sales records, ensuring accurate and up-to-date information
• Prepare and process sales documentation, quotations, proposals and purchase orders
• Coordinate communication between the sales team, clients and internal departments to facilitate smooth transactions
• Schedule and organise client meetings, site visits and sales presentations
• Handle client inquiries and provide timely responses regarding products, services and pricing
• Process orders and monitor order status from placement through delivery
• Maintain sales reports and compile data for management review and analysis
• Assist with invoicing, billing and payment tracking
• Perform general administrative duties such as filing, data entry and correspondence
• Support the sales team with research and competitor analysis as needed

What we're looking for

• Proven experience in sales administration or a similar client-facing administrative role
• Excellent organisational and time management skills with the ability to juggle multiple priorities
• Strong written and verbal communication skills in English and Indonesian
• Proficiency in Microsoft Office applications, particularly Excel, Word and Oracle
• Experience with customer relationship management (CRM) systems is advantageous
• Demonstrated ability to work effectively both independently and as part of a team
• Strong attention to detail and accuracy in all administrative tasks
• Professional manner and the ability to build positive relationships with clients and colleagues
• Knowledge of the offshore or marine industry is preferred but not essential
• Flexibility and willingness to adapt to changing priorities and workload demands

What we offer

PT AT Oceanic Offshore (Batam) is committed to providing a supportive and professional working environment. We offer competitive compensation packages, opportunities for professional development and training to enhance your skills and career progression. We value our employees and foster a collaborative workplace culture where your contributions are recognised and rewarded. As a full-time employee, you will enjoy the stability and benefits associated with permanent employment.

About us

PT AT Oceanic Offshore (Batam) is a leading offshore support services provider based in Batam, Kepulauan Riau. We specialise in delivering high-quality services to the marine and offshore industries, supporting our clients with innovative solutions and professional expertise. Our commitment to excellence, safety and customer satisfaction has established us as a trusted partner in the offshore sector. We pride ourselves on fostering a team-oriented culture where skilled professionals can thrive and contribute to our continued success and growth.